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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: November 10, 2022 <br /> Action Agenda <br /> Item No. 3 <br /> SUBJECT: Periodic Review of the Orange County Board of County Commissioners <br /> Advisory Board Policy <br /> DEPARTMENT: Board of Commissioners <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> A. Advisory Board Policy Clerk's Office, 919-245-2130 <br /> B. Advisory Board Policy (Tracked <br /> Changes) <br /> C. Boards and Commissions Information <br /> Guide (Spreadsheet) <br /> PURPOSE: To conduct a periodic review of the Orange County Board of County Commissioners <br /> Advisory Board Policy (Advisory Board Policy). <br /> BACKGROUND: The Advisory Board Policy was adopted February 21, 2012, and included a <br /> provision that the Board of Commissioners would conduct a periodic review of the policy every <br /> five (5) years. While various portions of the Advisory Board Policy have been amended since that <br /> time based on staff recommendations, a full review and discussion of the policy has not been <br /> conducted by the Board. <br /> The current version of the Advisory Board Policy is included as Attachment A. <br /> Attachment B includes suggested amendments by Clerk's Office staff. Noteworthy suggestions <br /> include: <br /> • Changing the periodic review period from every five (5) to every two (2) years. <br /> • Updating the list of boards and commissions to which the policy applies. <br /> • Clarifying the role of recommendations received from advisory boards. <br /> • Removing the ability of an advisory board member to continue serving one year past their <br /> term expiration date. <br /> • Requiring a majority vote by the Board to remove an advisory board member. <br /> • Removing reference to unexcused absences related to attendance requirements of <br /> advisory board members. <br /> • Allowing remote meetings of advisory boards subject to this policy at all times, not only <br /> during a declared State of Emergency. <br /> Attachment C includes information on all of the boards to which the Board of Commissioners <br /> makes appointments, including the type of board, board descriptions, composition requirements, <br />