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12 <br /> 3. As a general rule,only those items appearing on the agenda will be discussed or voted <br /> on. However, if an item is raised by a member of the public,the advisory board may <br /> accept public comment and discuss the item so long as no action is taken until a <br /> subsequent meeting. <br /> 4. With the Chair's agreement, the designated staff will develop and distribute to each <br /> member an agenda listing the matters to be considered at upcoming advisory board <br /> meetings. Also, so far as practicable, copies of all written reports that are to be <br /> presented to the advisory board for members' review will be included in this package <br /> at least ten (10) days before the meeting. <br /> 5. All recommendations and reports of the advisory board, approved in the form of <br /> motions,shall be conveyed exclusively to the Orange County Board of Commissioners <br /> for consideration, approval or denial. Outcomes are reported back to the advisory <br /> board. <br /> F. Minutes <br /> 1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to <br /> the Board of Orange County Commissioners for retention and distribution to the <br /> Orange County Board of Commissioners. <br /> SECTION VII. SUBCOMMITTEES <br /> A. Purpose and Formation <br /> 1. Subcommittees may be formed by the advisory board to research and make special <br /> recommendations on special issues or areas in order to carry out the duties of the <br /> advisory board. <br /> 2. All subcommittees shall be reviewed by the appointing body on an annual basis to <br /> determine continued need and realignment with the priorities of the advisory board. <br /> 3. Approved subcommittees must have documented goals,deliverables, and a timeline. <br /> The subcommittee will cease to meet when these are satisfied. <br /> 4. The advisory board Chair may request that the Orange County Board of <br /> Commissioners change the structure and/or operating procedures of the advisory <br /> board if he or she deems it essential for improving the board's productivity and <br /> effectiveness. <br /> 5. A subcommittee can be formed with the approval of the advisory board chair and <br /> majority vote of the advisory board. <br /> 6. Subcommittees shall operate as directed by the advisory board. <br /> B. Procedure and Membership <br /> 1. A member of the subcommittee shall take responsibility for taking minutes of <br /> subcommittee meetings and shall report to the advisory board the subcommittee's <br /> progress toward its stated objectives, including dissenting viewpoints. <br /> 2. Subcommittees shall operate by majority vote. <br /> 3. Subcommittees may request a technical representative be approved by the County <br /> Manager. <br /> 4. Subcommittees shall operate openly as defined by applicable North Carolina State <br /> law and local ordinances and policies. <br /> 5. Membership on subcommittees shall be voluntary unless the specific advisory board <br /> policy dictates otherwise. <br /> Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22 <br />