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11 <br /> i. The advisory board convenes upon call of the Chair and meets on <br /> schedule as established by the specific advisory board policy. <br /> ii. Subcommittee meeting dates shall be set by the subcommittee <br /> Chairs and shall be scheduled in conjunction with advisory board <br /> meetings. <br /> iii. A schedule of all meeting dates, times, and places shall be properly <br /> posted in accord with North Carolina Law and delivered to the Clerk <br /> to the Board. <br /> B. Special Meetings <br /> 1. A majority of advisory board members or the Chair may call special meetings at any <br /> time for any specific business. Special meetings shall be convened at a location <br /> selected by the Chair. <br /> 2. All called special meetings shall be noticed in accord with North Carolina Law and <br /> delivered to the Clerk to the Board. <br /> C. Emergency Meetings <br /> 1. A majority of advisory board members or the Chair may call a meeting in emergency <br /> circumstances by providing telephone notice to media outlets at least one hour prior <br /> to the meeting. <br /> 2. An emergency situation includes a disaster that severely impairs the public's health <br /> or safety. In the event telephone services are not working, notice that the meetings <br /> occurred must be given as soon as possible after the meeting in accord with North <br /> Carolina Law and by delivery to the Clerk to the Board. <br /> D. Notice of Meetings Generally <br /> 1. Notice of advisory board meetings, including public hearings and appeals if applicable, <br /> and agendas shall be made available to all members and interested parties, and to <br /> any person who requests such notice,at least ten (10)days in advance of the meeting <br /> by e-mail and by posting on the Orange County government website. <br /> 2. All applicable notice requirements established by North Carolina law shall be <br /> followed. <br /> 3. Prior to January 51" of each calendar year the Board shall cause a schedule of its <br /> meetings to be posted in a readily accessible location. Such schedule shall be <br /> delivered to the Clerk to the Board of Commissioners for posting to the Orange <br /> County website. <br /> 4. In the event of a state of emergency declared by the Chair of the Board of <br /> Commissioners of Orange County should advisory boards meet remotely, proper <br /> notice of the remote meeting(s) will be posted through the office of the Clerk to the <br /> Board of Commissioners. <br /> E. Agendas <br /> 1. Board members and/or staff members shall submit agenda items to the Chair and <br /> staff for consideration at least fifteen (15) days prior to a scheduled meeting. <br /> 2. The agenda must provide a description of each item of business to be transacted or <br /> discussed so that interested members of the public will be capable of understanding <br /> the nature of each agenda item. <br /> Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22 <br />