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27 <br /> • Eric discussed how for major construction, school needs to <br /> have manager that represents the schools, not the construction <br /> company. <br /> o Question: Bonnie asks about maintenance, and how both are in the CIP <br /> process <br /> • Patrick talks about how construction and maintenance are two <br /> different skill sets, and we have same staff doing both. <br /> • Weakness in maintenance drives costs in CIP, parts not lasting <br /> full length. <br /> • Patrick includes conversation on sustainability possibly built <br /> into projects, and how that can drive up costs. <br /> o Question: Jean asks about maintenance costs, are they capital costs or <br /> operating costs <br /> o Patrick states that they are costs in both. Staff in operating, both school <br /> systems use recurring capital for projects <br /> 4. Discussion and Next Steps <br /> o Jean wants to get those costs in our meeting, both operating and capital <br /> costs <br /> o Bonnie ask about capital versus operating. County puts schools in <br /> tension of deciding between using per-pupil on instructional versus <br /> maintenance needs. Should we use separate funding sources <br /> o Jean wants to know total costs, then we can decide how to get there. <br /> Believes this group is the basis to determine the need. <br /> o Renee points out that we have a CIP budget, separate from operating <br /> budget. Should CIP budget be set up differently? Especially since <br /> Orange County Schools does not have extra funding source. <br /> o Rani states that the county has all these assets, between county and <br /> two school systems. <br /> o Renee wants to make sure maintenance costs in new construction are <br /> considered <br /> o Patrick wants to look at other counties that have county/city schools. <br /> How do they allocate in timing between systems? <br /> 5. Schedule Next Meeting &Next Topics <br /> o Jean wanted to ask about next meeting: timing and items. Suggests 3rd <br /> Wednesday of the month in mornings. 8:30 to 10am <br /> • February 16th at 8:30am— I Oam will be next meeting <br /> o Eric asks timing for construction. Takes 18 months to advertise,plan, get DPI <br /> approval. Wants to make sure that construction time is built in. <br /> • Gary stated that that is built into county CIP <br /> o Bonnie wants invite an outsider to upcoming meeting to learn about best <br /> practices. Wants to ask about different financing methods. <br />