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ORANGE COUNTY <br /> NORTH CAROLINA <br /> Using industry relevant platform or other software approved by the Districts Facility Managers, <br /> the Consultant shall generate multi-year capital and financial planning based on the Districts <br /> deferred maintenance backlog, capital replacement, and selected timeframe. The Consultant <br /> shall use industry relevant platform to provide analyses, and project funding, for a period not <br /> less than 25 years. <br /> C. Benchmarking and Best Practices <br /> Using an industry relevant platform or other software approved by the Districts,the Consultant <br /> shall provide benchmarking of facilities and building condition, site condition, suitability for <br /> education programs and technology. Benchmarking of the facilities condition index should <br /> follow standard industry practices. The consultant should also provide management best <br /> practices in contracting, project/program management, and maintenance as well as financing <br /> alternatives and capital projects planning and prioritization. It would be particularly helpful to <br /> see practices for multiple school districts located and funded by one governing authority. The <br /> County and Districts understands that any financing alternatives practiced in other U.S. States <br /> and recommended by the selected Consultant would be subject to the North Carolina Local <br /> Government Commission requirements and be legally permissible within the North Carolina <br /> General Statutes. <br /> D. Project Planning <br /> The Districts intends to use an industry relevant platform to create, track, and execute scoped <br /> projects.As deemed beneficial to CHCCS and OCS,the Consultant may use an industry relevant <br /> platform to aggregate projects into contract packages or bundles of projects for more cost- <br /> effective contracting/purchasing/correction i.e. joint district purchases and cooperative <br /> purchasing to achieve economies of scale. The Districts should have the ability to perform <br /> iterative analysis of various correction projects to analyze the most cost-effective approach for <br /> the work, giving the Districts' Facility Departments the ability to develop logical and strategic <br /> deferred maintenance reduction plans, and capital expenditure plans most appropriate to <br /> budget allocations. <br /> The awarded Consultant shall provide the following deliverables: <br /> 1) Copies of Draft Report (for review/comment by the County and Districts)to include: <br /> a. Executive Summary <br /> b. Methodology Description <br /> c. Assessment of School Facilities and Management Processes <br /> • Evaluation and FCI for every school and administrative campus <br /> • Assessment of Capital, Program, and Project Management Practices <br /> • Assessment of Facilities Maintenance Processes <br /> • Assessment on use of staffing, contractors, and program managers <br /> • Assessment of Planning and funding approaches <br /> d. Conclusions and recommendations <br /> e. Summary Reports, with different sorts and queries on data <br /> f. Detailed Building and FCA Score for all Facilities and Deficiency Data <br /> g. Appendices of the Districts data used <br /> 2) Copies of Final Report (contents similar to Draft Report) <br /> 3) Software Media (secure drive) with installation/setup instructions <br /> 4) User Manuals or Help Documentation <br /> 7 <br />