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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: October 18, 2022 <br /> Action Agenda <br /> Item No. 8-e <br /> SUBJECT: Amendments to the OUTBoard Rules and Procedures <br /> DEPARTMENT: Orange County Transportation Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Original Rules and Procedures Nishith Trivedi, Transportation Director, <br /> 2. Amended Rules and Procedures 919-245-2007 <br /> (Mark-up) <br /> PURPOSE: To approve the amended Orange Unified Transportation Board (OUTBoard) Rules and <br /> Procedures addressing quorum and other house-keeping updates. <br /> BACKGROUND: In August 2022, Orange County Transportation Services (OCTS) became <br /> responsible for all transportation roles and responsibilities. This included the administration of two <br /> transportation advisory boards: Transportation Advisory Services (TAS) and the Orange Unified <br /> Transportation Board (OUTBoard). <br /> Orange County's TAS is required for federal grant funding. It has a long and successful history <br /> dating back to the 1990's as the County's Transportation Advisory Board (TAB), mandated by <br /> Federal Transit Administrations (FTA) and prior to the formation of the OUTBoard. The OUTBoard <br /> started in May 17, 2005 through a resolution (RES-2005-041) approved by the Board of County <br /> Commissioners (BOCC) and work in accordance with the Rules and Procedures (Attachment 1). <br /> Both boards served important roles in meeting County's transportation needs. <br /> TAS is composed of Orange County department directors and support staff. The TAS members <br /> serve as the technical experts in their respective fields. As the County's federally required TAB, the <br /> TAS assists Orange County Transportation Services in obtaining various federal and state <br /> transportation grants like FTA's 5307, 5311 , 5310, 5339, and others. The OUTBoard consists of <br /> County residents appointed by BOCC to represent various sections of the County on transportation. <br /> TAS always meets quorum and will begin meeting monthly during business hours. While the <br /> OUTBoard meets monthly, it is often unable to meet quorum, nor have substantial actionable items <br /> on the agenda. In an effort to address quorum and other house-keeping changes, staff and the <br /> OUTBoard recommends OUTBoard rules and procedures be updated with the following (also see <br /> Attachment 2): <br /> • Section I: Scope, C — Charge <br /> o Rephrase subsection 2 with advising other Orange County departments upon request <br /> • Section III: Membership, B — Composition <br /> o Voting members from 14 to 7, representing Orange County geography <br /> o Remove subsection 2, not having alternates <br />