PRC Meeting Summary 09072022 - Laserfiche WebLink

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Draft Meeting Summary—Parks and Recreation Council September 7,2022 Bonnie B. Davis Environment and Agricultural Center-Hillsborough, Members Present: Gina Reyman(Chair),Mikki Fleming(Vice-Chair),Jessie Birckhead,Greg Hughes, Rod Jones,Tim Tippin,Becca Truluck,Xilong Zhao (via Zoom),Natalie Ziemba; Bob Smith Members Absent: Chris Colvin Staff: David Stancil,Kalani Allen Chair Gina Reyman called the meeting to order at 6:35pm. She asked that members do an introduction of themselves and the interests they have in Parks and Recreation. David Stancil asked that an additional item be discussed on the agenda about the youth delegate position. Reyman approved the additional item. Review of Meeting Summary/Additions to Agenda: a. No changes or additions to meeting summary. The Council accepted the meeting summary from August 10'meeting. Report of the Chair: a. Update on Recruitment/Vacancies-Reyman introduced this item and noted that there is one vacancy for the Chapel Hill Township position on the Council. The Council discussed the one applicant available for this position. Members decided to continue recruitment efforts for additional applicants and wait another month before bringing the applicant forward to the BOCC. b. Youth Delegate-Kalani Allen discussed that there are three applications for the youth delegate position. The board decided to have these applications be sent to members to review and the Council will make a vote at the October meeting. New Business: a. P&R Master Plan 2030-Brainstorming Session#1 (Changed Conditions/Surveys)- Stancil facilitated a discussion as a brainstorming session on the changed conditions and surveys from the 2014 Parks and Recreation Master Plan. Stancil said that the overall outcome of this mid plan review would be to identify what kind of surveys might be needed in 2023 for residents.A total of 4200 surveys were distributed to Orange County residents prior to the completion of the Master Plan. There were also follow up surveys online and targeted surveys and focus groups. Discussion starter questions included"what did the 2012-13 surveys tell us?","have needs and issues been addressed from the surveys", and"what focus areas do we see for a 2022-2023 follow up survey." Stancil talked about the demographics of participants of the survey. One issue shown in the survey results was that it was a countywide survey,including the 67%of county residents who lived in Chapel Hill and Carrboro and who completed surveys not familiar with Orange County parks or recreation activities. Reyman provided feedback on the takeaway from the 2013- 2014 surveys. She emphasized that there has been population growth and that any new survey efforts should be presented to areas that were underrepresented in the past. Greg Hughes added that questions related to post-pandemic needs such as facility usage at Orange County public schools should be included.Becca Truluck said that there should be a re-evaluation of recreation activities that residents would want and Jessie Birckhead agreed. She emphasized that in a post- pandemic era there is a greater awareness for outside recreation resources,and that the PRC should see what those people wish to see in the future. Stancil said there was a 12%response from the statistical random-sample surveys,which is normal. Mikki Fleming asked would there be plans to optimize the mid-plan survey for mobile devices as underrepresented residents may not have access to home internet but could participate via mobile device phone carrier internet.