2022-508-E-DEAPR-North Carolina Department of Agriculture and Consumer Services-Approval of NCADFP grant contract for matached funds in acquisition of conservation easement of Poteat family farm

Browse Search

Approved 09/20 IV.ADFP Trust Fund Monitoring Roles and Responsibilities The ADFP Trust Fund monitoring methods include but are not limited to: -Site visit: ADFP Trust Fund staff will make every effort to coordinate site visits with the grantee’s monitoring schedule. ADFP Trust Fund staff will physically visit the easement. ADFP Trust Fund staff will notify grantee and seek permission from landowner. The use of unmanned aerial vehicles (UAVs), or drones, can supplement, but not replace in-person site visits. -In-office: ADFP Trust Fund staff will review grantee monitoring reports and verify information. Site visit protocol for ADFP Trust Fund staff: -Contact grantee about site visit. Site visits will be coordinated to the extent possible with the grantee’s annual monitoring visit schedule. -Review completed “Grantee Monitoring Report – Perpetual or Term Easement.” -Ensure landowner has been notified of site visit. -Site visit can be conducted on foot or by vehicle. -Compile documentation, including, but not limited to, photographs and data. -Complete “ADFP Trust Fund Staff Monitoring Report – Perpetual or Term Easement.” -Complete “ADFP Trust Fund Staff Incident Report – Perpetual or Term Easement” if necessary. -Site visit will occur every three (3) years, unless otherwise directed. In-office monitoring protocol for ADFP Trust Fund staff: -Review completed “Grantee Monitoring Report – Perpetual or Term Easement.” -Review the most current aerial photography data available (e.g. GIS via Multi-Hazard Threat Database (MHTD), Google Earth, etc.). -Complete “ADFP Trust Fund Staff In-Office Monitoring Report – Perpetual or Term Easement.” -Complete “ADFP Trust Fund Staff Incident Report – Perpetual or Term Easement” if necessary. -In-office monitoring will be completed in the years when site visits do not occur. Incident report protocol for ADFP Trust Fund staff: -The “ADFP Trust Fund Staff Incident Report – Perpetual or Term Easement” must be filed if a grantee reports a violation or if ADFP Trust Fund staff discovers a violation during a site visit or in-office monitoring. -The completed “ADFP Trust Fund Staff Incident Report – Perpetual or Term Easement” will be submitted to the Program Director for review, investigation, and/or corrective action. -If necessary, the Program Director will meet with funding partners to discuss the findings of the “ADFP Trust Fund Staff Incident Report – Perpetual or Term Easement.” -If corrective action is warranted by the grantee, a conference call or meeting will be scheduled to discuss the “ADFP Trust Fund Staff Incident Report – Perpetual or Term Easement” and results of the initial review by the Program Director. -If a violation has occurred, the grantee shall submit a Plan of Corrective Action to the ADFP Trust Fund Staff within 30 days of the conference call or meeting. The Plan of Corrective Action must be a comprehensive plan detailing the corrective action that will be taken to remedy all violations and bring the project back in compliance. The ADFP Trust Fund staff will work with grantee for correction. -The appropriate NCDA&CS staff will formally notify grantee in writing of violation or potential violation. -If it is determined that a violation has occurred, a site visit will occur the subsequent year. The monitoring schedule (site visit, in-office, site visit) will be reset each time a violation occurs. DocuSign Envelope ID: 480AFBD4-654C-48FA-9CB8-F7C8D7E98DB2