Minutes 06-23-2022 Retreat - Laserfiche WebLink

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33 Chair Price said she thinks the petition process should be updated because it can be long and drawn out. Commissioner Bedford agreed and said she also doesn't think the Chair and Vice-Chair should make the decision on whether or not a petition will be placed on an agenda. Commissioner Greene said when she was on the Town Council, a petition needed to have a second and then a vote in order to send it to staff to be placed on an agenda. She said she learned at commissioner training that on a small board, it can be the practice that any member of the Board has the power to bring a petition on their own. Commissioner Bedford said she gets that part, but asked if the Board agrees with the Chair and Vice-Chair deciding to move forward or not. Chair Price said this is something that they can discuss. She said sometimes petitions for proclamations are made that would likely have the Board's support but is time sensitive, so if the petition were to go through the currect review process, they would miss the opportunity to pass it. Commissioner Richards said some of the proclamations they pass are associated with an annual event or day, and asked if they can be incorporated into the regular calendar so there doesn't have to be an individual petition each year. Chair Price said it would have to come from the Board to identify what they want to recognize because there are numerous holidays or special days all year. Lydian Altman restated Commissioner Bedford's question about who should approve the petition. She asked if there is support for future discussion on this. The Board agreed. Commissioner Richards said she would like clarification on what Commissioner Bedford mentioned about CARE. She said GARE has several components, and if they incorporate it all into their meetings, it will impact how they spend their time as well as the amount of time they spend in meetings. Commissioner Bedford said she was mentioning this so it can be a placeholder for the new Chief Equity Officer who is starting soon without recommendations from the Board. Chair Price said it would be helpful for commissioners to bring information from sidebar conversations to Board meetings. Commissioner Greene said she doesn't understand what is meant by that. Chair Price said sometimes commissioners have individual discussions, so it would be nice for them to report out from those conversations at meetings to inform the rest of the Board. Commissioner Bedford asked for any additional information the Board is given between agenda publication and the meeting mention during meeting so that it is part of the record. Commissioner Greene said when there was a change in language to the picketing ordinance recently, it would have been nice for staff to type any changes on the screen during the meeting. Commissioner Fowler said even putting the new information on a slide during the meeting would have been helpful as well. Chair Price suggested the Board tie its stewardship of resources to mandates and the future strategic plan. She said the Board should also consider the human resources and respect their time and efforts, especially with staffing shortages. She also suggested the Board review tax levies periodically. Commissioner Bedford reiterated what Chair Price said. Commissioner Richards said she doesn't fully understand what things the Board is mandated to do, so she thought they were suggesting to allocate more resources to those things that are mandated. Commissioner Bedford said that's not quite what they discussed in their small group, but it is still important to know what is mandated.