Minutes 06-23-2022 Retreat - Laserfiche WebLink

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25 Commissioner Hamilton said part of how they work as a Board is how they manage their time. She said they normally have the retreat in January and it would be conducive to work on planning during that time, but that would set them back on the desired timeline if they waited until then. She suggested the Board determine if there are work sessions where these discussions should take place, but mentioned that may mean that other vital work doesn't get done this year. Chair Price said the work session topics are decided based on issues brought up by Board members and it is possible to prioritize strategic planning. She shared that the existing goals were done in one session with no community input. Commissioner Richards asked during what meeting the goals were decided. Chair Price said the Board at the time discussed the goals during a retreat and started by brainstorming goals and then narrowing them down. Lydian Altman said that was a starting point. Commissioner Bedford suggested engaging groups and community leaders the county already works with to help with community engagement. Commissioner Richards said it could be a combined approach with both advisory boards and known community organizations and connections participating in community engagement forums. She also suggested getting input and engagement from the towns. She said if they start by engaging groups they already work with, that would be more effective than sending out surveys. She said they might want to also conduct surveys like the one at the DSS Toy Chest Commissioner Bedford mentioned. Chair Price said she thought engaging through the census was also good. Lydian Altman said she wrote down "input throughout the year using existing opportunities" as an action. Commissioner Bedford said she knows it will be a lot of money, but since so much has changed, including the Board, she thinks it is time to put forth the money and time for a strategic plan. Lydian Altman said she also captured from the conversation that one of the ways to use the plan is to guide topics for discussion. Commissioner Hamilton said she would like to include performance measures for ensuring priorities are met and there is good stewardship of taxpayer money. She said they will need to develop metrics to measure that. Lydian Altman said she's not sure what metrics the organization already uses that might be able to be included, and it's important for the Board to pick a few items to track that is relevant to them. She said she will organize the notes she has been writing about the direction they have given and what they want to see and get them back to the Board. She said she captured that Bonnie will talk with TJCOG as a next step and asked if there are any other next steps coming out of this discussion. Commissioner Bedford said to start drafting an RFP. She said seeing a draft will help the Board further narrow what they are looking for since this is their first time doing this. Lydian Altman asked what the timeline for the RFP is. Bonnie Hammersley said she will likely will not talk to TJCOG since it's possible they could respond to the RFP. She said staff will just start the draft to protect the integrity of the process. Travis Myren said there are examples the Board can draw upon and suggested it could be ready in September. Commissioner Richards asked if there is a way to scope the RFP to get responses on different levels of performance measures and community engagment. Bonnie Hammersley said they can do alternates on the RFP. Commissioner Richards said that would be helpful.