Orange County NC Website
V. Grantee Monitoring Responsibilities and Expectations <br /> After the approval of final budget and progress reports and the closeout of the contract, Grantees will <br /> complete and submit the online " Grantee Monitoring Report - Perpetual or Term Easement" to ADFP <br /> Trust Fund office annually on or before December 31 . The " Grantee Monitoring Report - Perpetual or <br /> Term Easement" is accessed through NC ADFP Trust Fund ' s website . Grantees should navigate to <br /> https : Ijncadfp . orgL then click on the " Downloads " tab . The portal is at the bottom of the " Downloads " <br /> tab and is labeled " Grantees : Click Here to Access the ADFP Trust Fund Grantee Monitoring Report <br /> Submission Portal . " Grantees will be required to create a Formsite account to access the report portal . <br /> Grantees should follow the prompts in the online portal to complete and submit their report. <br /> Failure to file annual monitoring reports on or before December 31 of each year shall constitute a <br /> violation of the easement and the grant contract. <br /> In January, ADFP Trust Fund staff will coordinate to the extent possible with the grantee ' s annual <br /> monitoring visit schedule for easements due for a site visit. Grantees are encouraged to submit tentative <br /> site visit schedule to ADFP Trust Fund office ninety ( 90 ) days prior to first scheduled site visit. As <br /> subsequent site visits are scheduled throughout the year by the grantee , the ADFP Trust Fund office will <br /> be notified in a timely manner of site visits due for that calendar year. <br /> VI . Additional Guidance and Reference - Dispute Resolutions <br /> For issues in dispute , the ADFP Trust Fund Staff will report such differences to the Farmland <br /> Preservation Director. If the Farmland Preservation Director is unable to find a resolution , the Director <br /> will review with the appropriate NCDA&CS management for assistance and instruction , e . g. Office of the <br /> General Counsel, Chief Deputy Commissioner, and Commissioner of Agriculture . See chart below. <br /> mom <br /> i � f <br /> ADFP Trust Fund Staff are to follow appropriate approved ADFP Trust Fund Policies and Guidelines as <br /> directed by the ADFP Trust Fund Advisory Committee and the Commissioner of Agriculture , i. e . ADFP <br /> Trust Fund Grantee Eligibility Classification . <br /> VII . Monitoring Documents <br /> The following documents will be used for the monitoring of conservation easements : <br /> - Grantee Monitoring Report - Perpetual or Term Easement <br /> an ADFP Trust Fund Staff Monitoring Report - Perpetual or Term Easement <br /> no ADFP Trust Fund Staff In - Office Monitoring Report - Perpetual or Term Easement <br /> - ADFP Trust Fund Staff Incident Report - Perpetual or Term Easement <br /> Approved 09120 <br />