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69 <br /> V. Grantee Monitoring Responsibilities and Expectations <br /> After the approval of final budget and progress reports and the closeout of the contract, Grantees will <br /> complete and submit the online "Grantee Monitoring Report- Perpetual or Term Easement" to ADFP <br /> Trust Fund office annually on or before December 31. The "Grantee Monitoring Report- Perpetual or <br /> Term Easement" is accessed through NC ADFP Trust Fund's website. Grantees should navigate to <br /> https:[/ncadfp.org/, then click on the "Downloads"tab. The portal is at the bottom of the "Downloads" <br /> tab and is labeled "Grantees: Click Here to Access the ADFP Trust Fund Grantee Monitoring Report <br /> Submission Portal." Grantees will be required to create a Formsite account to access the report portal. <br /> Grantees should follow the prompts in the online portal to complete and submit their report. <br /> Failure to file annual monitoring reports on or before December 31 of each year shall constitute a <br /> violation of the easement and the grant contract. <br /> In January,ADFP Trust Fund staff will coordinate to the extent possible with the grantee's annual <br /> monitoring visit schedule for easements due for a site visit. Grantees are encouraged to submit tentative <br /> site visit schedule to ADFP Trust Fund office ninety (90) days prior to first scheduled site visit.As <br /> subsequent site visits are scheduled throughout the year by the grantee, the ADFP Trust Fund office will <br /> be notified in a timely manner of site visits due for that calendar year. <br /> VI.Additional Guidance and Reference - Dispute Resolutions <br /> For issues in dispute, the ADFP Trust Fund Staff will report such differences to the Farmland <br /> Preservation Director. If the Farmland Preservation Director is unable to find a resolution, the Director <br /> will review with the appropriate NCDA&CS management for assistance and instruction, e.g. Office of the <br /> General Counsel, Chief Deputy Commissioner, and Commissioner of Agriculture. See chart below. <br /> ADFP Trust Fund StaffReport <br /> • <br /> ADFP Trust Fund Staff are to follow appropriate approved ADFP Trust Fund Policies and Guidelines as <br /> directed by the ADFP Trust Fund Advisory Committee and the Commissioner of Agriculture, i.e.ADFP <br /> Trust Fund Grantee Eligibility Classification. <br /> VII. Monitoring Documents <br /> The following documents will be used for the monitoring of conservation easements: <br /> - Grantee Monitoring Report- Perpetual or Term Easement <br /> -ADFP Trust Fund Staff Monitoring Report- Perpetual or Term Easement <br /> -ADFP Trust Fund Staff In-Office Monitoring Report- Perpetual or Term Easement <br /> -ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement <br /> Approved 09120 <br />