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68 <br /> IV.ADFP Trust Fund Monitoring Roles and Responsibilities <br /> The ADFP Trust Fund monitoring methods include but are not limited to: <br /> - Site visit: ADFP Trust Fund staff will make every effort to coordinate site visits with the grantee's <br /> monitoring schedule.ADFP Trust Fund staff will physically visit the easement.ADFP Trust Fund <br /> staff will notify grantee and seek permission from landowner. The use of unmanned aerial <br /> vehicles (UAVs), or drones, can supplement,but not replace in-person site visits. <br /> - In-office: ADFP Trust Fund staff will review grantee monitoring reports and verify information. <br /> Site visit protocol for ADFP Trust Fund staff: <br /> - Contact grantee about site visit. Site visits will be coordinated to the extent possible with the <br /> grantee's annual monitoring visit schedule. <br /> - Review completed "Grantee Monitoring Report- Perpetual or Term Easement." <br /> - Ensure landowner has been notified of site visit. <br /> - Site visit can be conducted on foot or by vehicle. <br /> - Compile documentation, including, but not limited to, photographs and data. <br /> - Complete "ADFP Trust Fund Staff Monitoring Report- Perpetual or Term Easement." <br /> - Complete "ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement" if necessary. <br /> - Site visit will occur every three (3) years, unless otherwise directed. <br /> In-office monitoring protocol for ADFP Trust Fund staff: <br /> - Review completed "Grantee Monitoring Report- Perpetual or Term Easement." <br /> - Review the most current aerial photography data available (e.g. GIS via Multi-Hazard Threat <br /> Database (MHTD), Google Earth, etc.). <br /> - Complete "ADFP Trust Fund Staff In-Office Monitoring Report- Perpetual or Term Easement." <br /> - Complete "ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement" if necessary. <br /> - In-office monitoring will be completed in the years when site visits do not occur. <br /> Incident report protocol for ADFP Trust Fund staff: <br /> - The "ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement" must be filed if a <br /> grantee reports a violation or if ADFP Trust Fund staff discovers a violation during a site visit or <br /> in-office monitoring. <br /> - The completed "ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement"will be <br /> submitted to the Program Director for review, investigation, and/or corrective action. <br /> - If necessary, the Program Director will meet with funding partners to discuss the findings of the <br /> "ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement." <br /> - If corrective action is warranted by the grantee, a conference call or meeting will be scheduled to <br /> discuss the "ADFP Trust Fund Staff Incident Report- Perpetual or Term Easement" and results <br /> of the initial review by the Program Director. <br /> - If a violation has occurred,the grantee shall submit a Plan of Corrective Action to the ADFP Trust <br /> Fund Staff within 30 days of the conference call or meeting. The Plan of Corrective Action must <br /> be a comprehensive plan detailing the corrective action that will be taken to remedy all <br /> violations and bring the project back in compliance. The ADFP Trust Fund staff will work with <br /> grantee for correction. <br /> - The appropriate NCDA&CS staff will formally notify grantee in writing of violation or potential <br /> violation. <br /> - If it is determined that a violation has occurred, a site visit will occur the subsequent year. The <br /> monitoring schedule (site visit, in-office, site visit) will be reset each time a violation occurs. <br /> Approved 09/20 <br />