Agenda - 09-20-2022; 8-a - Minutes

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29 1 Lydian Altman said she now recalls a past Board retreat with Orange County where 2 boards and committees were discussed. 3 Chair Price said there used to be Board members on all of the county's own advisory 4 committees, but now they are only on the ones where there is an interlocal agreement or some 5 other requirement they participate like state statute. 6 Commissioner Hamilton said there aren't processes in place for orienting and reviewing, 7 and bringing that would help the Board be more effective. 8 Lydian Altman said now is an opportunity for someone to say what they think the 9 expectations are and hear what the rest of the Board thinks. 10 Chair Price said she sees a correlation between reporting back from committee 11 meetings and also determining whether or not attending is an effective use of time. 12 Lydian Altman said the Board may decide to set aside a work session for this discussion. 13 She said the bigger issues that come out of the retreat can inform their work plan for the next 14 year. 15 Commissioner Bedford said the retreat planning committee was hoping to surface these 16 big issues and have a list as a Board in order to plan additional time for discussion at a later 17 date. 18 Lydian Altman said it sounds like an examination of the relevancy, the need for, and the 19 expectations about service on these committees is needed. She asked what other things came 20 up in paired discussions. 21 Chair Price said every time someone new comes onto the Board it changes the focus 22 and the dynamic. She said this Board is totally different than when she first got on the Board, 23 besides Commissioner McKee including new priorities, focuses, preferences, etc. For example, 24 she said there were Commissioners that wanted to do poetry reading at the beginning of every 25 meeting or who wanted to do a proclamation every time a high school sports team won a state 26 championship. She asked how and when to determine what the Board culture will be for the 27 upcoming year. 28 Lydian Altman said this retreat was even supposed to be January 21St, then February 7tn 29 but kept changing due to COVID. 30 Commissioner Greene said the Arts Moment Chair Price was mentioning went away with 31 COVID, but she would actually like to see it back. 32 Chair Price said that was a decision that was made, it wasn't just COVID. 33 Commissioner Greene said that needs to be revisited because she supports the Arts 34 Moment. 35 Commissioner Hamilton said there are policies and procedures that would be helpful to 36 go over and follow during Board meetings to make sure everyone is on the same page and is 37 doing what they said they would do. She said it's not clear that they always follow them during 38 meetings. 39 Lydian Altman said the intent of this is for meetings to be more enjoyable and efficient. 40 Commissioner Hamilton also said there is so much information that comes to the Board 41 and it is easy to lose track of what is important, which the rolling calendar doesn't always 42 capture. 43 Commissioner Bedford said adjusting the timing could help. She suggested that instead 44 of two budget work sessions where department report out, they could hear from a couple of 45 departments once a month with an update so it's spread across the year and they would know 46 what's coming. She said this would essentially be planning a calendar of work session topics, 47 which she views as different than the rolling calendar. She said the report from departments 48 during budget work sessions is not effective. She said the Board has been getting quarterly 49 reports from finance which has been helpful and would like to have some more detailed 50 overviews of departments like this. She said she sometimes thinks the Board would be higher