Agenda - 09-20-2022; 8-a - Minutes

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25 1 discussions should take place, but mentioned that may mean that other vital work doesn't get 2 done this year. 3 Chair Price said the work session topics are decided based on issues brought up by 4 Board members and it is possible to prioritize strategic planning. She shared that the existing 5 goals were done in one session with no community input. 6 Commissioner Richards asked during what meeting the goals were decided. 7 Chair Price said the Board at the time discussed the goals during a retreat and started 8 by brainstorming goals and then narrowing them down. 9 Lydian Altman said that was a starting point. 10 Commissioner Bedford suggested engaging groups and community leaders the county 11 already works with to help with community engagement. 12 Commissioner Richards said it could be a combined approach with both advisory boards 13 and known community organizations and connections participating in community engagement 14 forums. She also suggested getting input and engagement from the towns. She said if they start 15 by engaging groups they already work with, that would be more effective than sending out 16 surveys. She said they might want to also conduct surveys like the one at the DSS Toy Chest 17 Commissioner Bedford mentioned. 18 Chair Price said she thought engaging through the census was also good. 19 Lydian Altman said she wrote down "input throughout the year using existing 20 opportunities" as an action. 21 Commissioner Bedford said she knows it will be a lot of money, but since so much has 22 changed, including the Board, she thinks it is time to put forth the money and time for a strategic 23 plan. 24 Lydian Altman said she also captured from the conversation that one of the ways to use 25 the plan is to guide topics for discussion. 26 Commissioner Hamilton said she would like to include performance measures for 27 ensuring priorities are met and there is good stewardship of taxpayer money. She said they will 28 need to develop metrics to measure that. 29 Lydian Altman said she's not sure what metrics the organization already uses that might 30 be able to be included, and it's important for the Board to pick a few items to track that is 31 relevant to them. She said she will organize the notes she has been writing about the direction 32 they have given and what they want to see and get them back to the Board. She said she 33 captured that Bonnie will talk with TJCOG as a next step and asked if there are any other next 34 steps coming out of this discussion. 35 Commissioner Bedford said to start drafting an RFP. She said seeing a draft will help the 36 Board further narrow what they are looking for since this is their first time doing this. 37 Lydian Altman asked what the timeline for the RFP is. 38 Bonnie Hammersley said she will likely will not talk to TJCOG since it's possible they 39 could respond to the RFP. She said staff will just start the draft to protect the integrity of the 40 process. 41 Travis Myren said there are examples the Board can draw upon and suggested it could 42 be ready in September. 43 Commissioner Richards asked if there is a way to scope the RFP to get responses on 44 different levels of performance measures and community engagment. 45 Bonnie Hammersley said they can do alternates on the RFP. 46 Commissioner Richards said that would be helpful. 47 Travis Myren said he could also just send the Board some examples of similar RFPs 48 over the summer break. 49 Commissioner Bedford asked Lydian Altman to go back to the slide with the strategic 50 planning pitfalls. 51 Lydian Altman went back to the following slide: