Agenda - 09-20-2022; 8-a - Minutes

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22 1 the type of thing to put in an RFP to have someone help sort out. She shared that TJCOG has 2 begun doing strategic planning services. 3 Commissioner Bedford said doing the visioning and comprehensive planning will inform 4 one another. 5 Chair Price said the previous comprehensive plan was focused on a set of goals that 6 previous Commissioners had at one time. 7 Commissioner Hamilton said the comprehensive plan is a policy and operational 8 document and the UDO is the details. 9 Lydian Altman said it seems like the Board would like to pursue a strategic plan. She 10 asked if the Board wants to bother looking at the current goals, knowing that these will be 11 reviewed and revised in the strategic planning process. She said to her the questions they might 12 want to think about is if the goals are still relevant, if they overlap, and if there are other 13 emerging issues to add based on current priorities. 14 Commissioner Richards said it seems possible they can use the existing goals as a 15 guide and starting place during the visioning process. 16 Commissioner Bedford said she doesn't know enough to move forward with writing an 17 RFP for this. 18 Bonnie Hammersley said staff would handle that part. 19 Lydian Altman asked the Board to consider the extent of community engagement they 20 want for this process as well as what parts of the process and what they are hoping to gain from 21 it. 22 Commissioner Fowler asked Lydian Altman to expand on what strategic planning 23 resources TJCOG is offering. 24 Lydian Altman said she isn't sure exactly what they offer at this time. 25 Commissioner Greene said TJCOG has helped smaller communities with fewer 26 resources create strategic plans, hire managers, etc. She said she will ask for more information. 27 Chair Price asked if the School of Government did strategic planning for state agencies 28 as well. 29 Lydian Altman said yes, the School of Government is available to do this as well. She 30 said they work with county and state agencies. 31 Commissioner Hamilton said it has been a while since the county has fully engaged the 32 community and coming out of COVID and given recent events, there is an opportunity to 33 educate and engage. She said the engagement should be significant and meaningful, which is 34 the hard part. 35 Lydian Altman asked Commissioner Hamilton to elaborate on what she means by 36 "meaningful." 37 Commissioner Hamilton said the county has struggled with community engagement and 38 COVID has complicated things further. She said that meaningful engagement to her would 39 mean hearing from a significant diverse group of people. She suggested they would probably 40 need some metrics about the demographics they want to try to target and hear from, and 41 develop ways to track progress. 42 Lydian Altman said sometimes what is possible comes down to cost. She said one 43 county the School of Government worked with had fewer resources so they developed a training 44 for employees in the health department who then held community engagement sessions at fire 45 departments as well as larger community forums. 46 Commissioner Hamilton said a new community engagement position was just hired. 47 Lydian Altman said cost can also depend on what capacity the county already has to 48 take on some of the work internally vs. hiring a consultant. 49 Commissioner Richards said advisory boards can be used a mechanism for community 50 engagement by having them reach out to their respective communities and networks. She said 51 this is also a way to advertise and recruit advisory board members.