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33 <br /> Commissioner Greene asked if their assessment would include the Southern Campus in <br /> Chapel Hill. <br /> Jay Smith said yes. <br /> Commissioner Bedford asked for clarification on the following statement from the <br /> background materials on the item: <br /> "For a master plan, the size of an individual office or area is not as important <br /> as the space-per-person or space-per-equipment standard. Based on the <br /> recommended net square foot space standards and the type of department <br /> (staff versus equipment driven), the consultant will recommend a space-per- <br /> unit (staff or equipment) allocation standard, expressed as department gross <br /> square foot per staff, for each department." <br /> Kevin Montgomery said it is function driven. He said they consider functions that will be <br /> carried out in the space and what does it take to do one's functional job. He said that shared <br /> space needs to be factored in. <br /> Commissioner Richards asked how we can do a facilities plan when there is not a <br /> strategic plan in place. She said that she understands that this is meant to be a visioning piece <br /> and asked how those to things come together without a strategic plan. <br /> Kevin Montgomery said they look at the 20 years with an estimate of growth in the <br /> community versus staff that will be needed to serve the community. He said they look at other <br /> communities and look at the larger picture to compare. He said they work with the information <br /> that staff is given them, the information CGL has collected, and the average growth rate to <br /> factor the estimates. He said his experience with Durham County has been almost head on with <br /> their estimates. <br /> Commissioner Richards asked if the Board would have the opportunity to participate in <br /> the visioning sessions. <br /> Kevin Montgomery said it is the most important part of the process. He said they start <br /> with the aspirations, in building and master planning then they balance it out. He said they start <br /> by listening to the community. <br /> Chair Price said she first met Kevin Montgomery during their work on the Durham Tech <br /> expansion. <br /> Commissioner Fowler asked if they have standard data of the effect of telecommuting <br /> on space needs. <br /> Kevin Montgomery said that is evolving and is a hybrid. He said they understand that <br /> today is a little different than 12 months from now. He said that their estimates may change but <br /> most people are 40% in office or are hybrid telecommuting. <br /> Commissioner Hamilton asked them to clarify who the county project manager is and <br /> asked if it is Steve Arndt. <br /> Kevin Montgomery said yes. <br /> Commissioner Hamilton asked who will be on the oversight committee. <br /> Jay Smith said that is just getting underway and will be one of the first things that they <br /> produce. <br /> Commissioner Hamilton asked what they look for in membership. <br /> Steve Arndt said they will get a diverse group of viewpoints from within county <br /> government. <br /> Bonnie Hammersley said they will look to different department directors. She said that <br /> all departments have strategic plans, and those will be looked at. She said they already have <br /> hybrid remote work and they have already identified positions that are permanently remote. She <br /> said the committee will be more of an executive team of department directors and a <br /> representative from the County Manager's Office. <br /> Commissioner Hamilton asked what "order of magnitude cost estimates" means. <br />