Agenda - 09-06-2022; 8-l - Orange County Transportation Services - Agency Safety Plan Update

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15 Orange County Transportation Services Agency Safety Plan When a safety concern is observed by OCTS personnel it is reported to OCTS's Operations Manager— these reports are made in accordance with OCTS's employee reporting policy. OCTS's Operations Manager also receives customer comments related to safety, and the dispatch daily Operations Log. OCTS's Operations Manager reviews these sources for hazards and documents them in OCTS's Critical Asset Vulnerability Action Report. OCTS's Operations Manager also may enter hazards into the Critical Asset Vulnerability Action Report based on their review of OCTS's operations and maintenance,the results of audits and observations, and information received from FTA and other oversight authorities, as well as the National Transportation Safety Board. OCTS's Operations Manager may conduct further analyses of hazards and consequences entered into the Critical Asset Vulnerability Action Report to collect information and identify additional consequences and to inform which hazards should be prioritized for safety risk assessment. OCTS's Operations Manager will then prepare an agenda to discuss identified hazards and consequences with the Safety Committee. This agenda may include additional background on the hazards and consequences, such as the results of trend analyses, vehicle camera footage, vendor documentation, reports and observations, or information supplied by FTA or other oversight authorities Chief Safety Officer and Operations Manager will evaluate recommendations from the Safety Committee and any identified hazard that poses a real and immediate threat to life, property, or the environment will be brought to the attention of the Accountable Executive and addressed through the SRM process (with or without the full Safety Committee) for safety risk assessment and mitigation. This means that the Chief Safety Officer believes immediate intervention is necessary to preserve life, prevent major property destruction, or avoid harm to the environment that would constitute a violation of Environmental Protection Agency or any state environmental protection standards. Otherwise, the Safety Committee will prioritize hazards for further SRM activity. Safety Risk Assessment Once hazards have been identified, OCTS will conduct an assessment to determine the potential consequences. Factors to be considered are the likelihood of occurrence, the severity of the consequences, and the level of exposure to the hazard. The Operations Manager and Safety Committee assess prioritized hazards using a Risk Assessment Matrix (RAM). Results of the risk assessment process will help determine whether the risk is being effectively managed by prioritizing combined risks into levels, High, Medium, or Low, based on the likelihood of occurrence and severity of the outcome. For purposes of accepting risk: • "High" hazard ratings will be considered unacceptable and require action from OCTS to mitigate the safety risk • "Medium" hazard ratings will be considered undesirable and require OCTS's Safety Committee to make a decision regarding their acceptability • "Low" hazard ratings may be accepted by the Chief Safety Officer without additional review.