Agenda - 09-06-2022; 8-a - Minutes

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33 1 Commissioner Greene asked if their assessment would include the Southern Campus in 2 Chapel Hill. 3 Jay Smith said yes. 4 Commissioner Bedford asked for clarification on the following statement from the 5 background materials on the item: 6 "For a master plan, the size of an individual office or area is not as important as 7 the space-per-person or space-per-equipment standard. Based on the 8 recommended net square foot space standards and the type of department 9 (staff versus equipment driven), the consultant will recommend a space-per- 10 unit (staff or equipment) allocation standard, expressed as department gross 11 square foot per staff, for each department." 12 Kevin Montgomery said it is function driven. He said they consider functions that will be 13 carried out in the space and what does it take to do one's functional job. He said that shared 14 space needs to be factored in. 15 Commissioner Richards asked how we can do a facilities plan when there is not a 16 strategic plan in place. She said that she understands that this is meant to be a visioning piece 17 and asked how those to things come together without a strategic plan. 18 Kevin Montgomery said they look at the 20 years with an estimate of growth in the 19 community versus staff that will be needed to serve the community. He said they look at other 20 communities and look at the larger picture to compare. He said they work with the information 21 that staff is given them, the information CGL has collected, and the average growth rate to 22 factor the estimates. He said his experience with Durham County has been almost head on with 23 their estimates. 24 Commissioner Richards asked if the Board would have the opportunity to participate in 25 the visioning sessions. 26 Kevin Montgomery said it is the most important part of the process. He said they start 27 with the aspirations, in building and master planning then they balance it out. He said they start 28 by listening to the community. 29 Chair Price said she first met Kevin Montgomery during their work on the Durham Tech 30 expansion. 31 Commissioner Fowler asked if they have standard data of the effect of telecommuting on 32 space needs. 33 Kevin Montgomery said that is evolving and is a hybrid. He said they understand that 34 today is a little different than 12 months from now. He said that their estimates may change but 35 most people are 40% in office or are hybrid telecommuting. 36 Commissioner Hamilton asked them to clarify who the county project manager is and 37 asked if it is Steve Arndt. 38 Kevin Montgomery said yes. 39 Commissioner Hamilton asked who will be on the oversight committee. 40 Jay Smith said that is just getting underway and will be one of the first things that they 41 produce. 42 Commissioner Hamilton asked what they look for in membership. 43 Steve Arndt said they will get a diverse group of viewpoints from within county 44 government. 45 Bonnie Hammersley said they will look to different department directors. She said that all 46 departments have strategic plans, and those will be looked at. She said they already have 47 hybrid remote work and they have already identified positions that are permanently remote. She 48 said the committee will be more of an executive team of department directors and a 49 representative from the County Manager's Office. 50 Commissioner Hamilton asked what "order of magnitude cost estimates" means.