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76 <br /> Funds, however, is subject to adjustment by the County if a substantial change is made in the Approved Activities <br /> that affects this Agreement or if this Agreement is terminated prior to the expiration of the Agreement. Program <br /> funds shall not be expended prior to the Effective Date or following the earlier of the Expiration Date or the last <br /> day of the Agreement Term. Costs incurred shall only be as necessary and allowable to carry out the purposes and <br /> activities of the Approved Activities and may not exceed the maximum limits set in the Approved Budget. Expenses <br /> charged against the Total Agreement Funds shall be incurred in accordance with this Agreement. <br /> Section.3.2.Invoices. On or before the twentieth (20th)day of each month and in any event no later than thirty <br /> (30)days after the earlier of the expiration or termination of this Agreement,Subrecipient shall submit invoices <br /> and associated receipts, in a format dictated by County,for the most recent month ended,to County's [NAME <br /> DEPARTMENT HERE AND INDICATE HOW SUBRECIPIENT MUST SUBMIT INFO (MAIL, EMAIL, ETC.)],setting forth <br /> actual expenditures of Subrecipient in accordance with this Agreement.Within ten (10)working days from the <br /> date it receives such invoice,County may disapprove the requested reimbursement claim. If the reimbursement <br /> claim is so disapproved, County shall notify Subrecipient as to the disapproval.A decision by County to disapprove <br /> a reimbursement claim is final.There is no appeal process for subrecipient. If County approves payment,then <br /> County will disburse the funds without further notice. <br /> Section.3.3.County's Subaward Obligations Contingent on Federal Funding and Subrecipient Compliance.The <br /> payment of funds to Subrecipient under the terms of this Agreement shall be contingent on the receipt of such <br /> funds by County from the ARP/CSLFRF and shall be subject to Subrecipient's continued eligibility to receive funds <br /> under the applicable provisions of state and federal laws. If the amount of funds that County receives from the <br /> ARP/CSLFRF is reduced,County may reduce the amount of funds awarded under this Agreement or terminate this <br /> Agreement.County also may deny payment for Subrecipient's expenditures for Approved Activities where invoices <br /> or other reports are not submitted by the deadlines specified in this Agreement or for failure of Subrecipient to <br /> comply with the terms and conditions of this Agreement. <br /> Article IV. Financial Accountability and Grant Administration. <br /> Section.4.1.Financial Management.Subrecipient shall maintain a financial management system and financial <br /> records related to all transactions with funds received pursuant to this Agreement and with any program income <br /> earned as a result of funds received pursuant to this Agreement.Subrecipient must administer funds received <br /> pursuant to this Agreement in accordance with all applicable federal and state requirements, including the <br /> Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards,2 CFR Part <br /> 200,as required by the ARP/CSLFRF Assistance Listing(21.027).Subrecipient shall adopt such additional financial <br /> management procedures as may from time-to-time be prescribed by County if required by applicable federal or <br /> state laws or regulations,or guidelines from US Department of Treasury.Subrecipient shall maintain detailed, <br /> itemized documentation and other necessary records of all income received and expenses incurred pursuant to <br /> this Agreement. <br /> Section.4.2.Limitations on Expenditures.County shall only reimburse Subrecipient for documented expenditures <br /> incurred during the Agreement Term that are: (i) reasonable and necessary to carry out the scope of Approved <br /> Activities described in Exhibit B; (ii)documented by contracts or other evidence of liability consistent with the <br /> established County and Subrecipient procedures; and (iii) incurred in accordance with all applicable requirements <br /> for the expenditure of funds payable under this Agreement. County may not reimburse or otherwise compensate <br /> Subrecipient for any expenditures incurred or services provided prior to the Effective Date or following the earlier <br /> of the expiration or termination of this Agreement. <br /> Section.4.3. Indirect Cost Rate.The indirect cost rate, if any, indicated in Exhibit C(Approved Budget)shall apply <br /> to this Agreement. [IF THE SUBRECIPIENT HAS A NICRA WITH ANOTHER FEDERAL AGENCY THAT IS HIGHER THAN <br /> THE DE MINIMIS INDIRECT RATE OF 10%,YOU MUST USE THE SUBRECIPIENT'S NICRA TO CALCULATE ITS INDIRECT <br /> RATE.SEE 2 CFR 200.332(a)(4)(ii)] <br /> Section.4.4.Financial and Other Reports.Subrecipient shall submit to County such reports and back-up data as <br /> may be required by the Federal Government or County, including such reports which enable County to submit its <br /> 24 of 39 <br />