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71 <br /> Employee Reimbursement ❑ N/A Yes I No I N/A <br /> Request a copy of the employee reimbursement policy,and/or have the subrecipient describe the procedure <br /> for approving and documenting expenses that are reimbursed. <br /> 15. Are detailed receipts(i.e., receipts that do not merely show a total, but the detail <br /> of what was purchased) provided for reimbursement? <br /> 16. Are reimbursements reviewed and approved by a supervisor or project manager <br /> prior to being submitted to the Fiscal Officer/Accounting Staff for payment? <br /> 17. Does the subrecipient have a Reimbursement Policy? <br /> Examine two or more reimbursements that were paid out of the grant being monitored. <br /> 18. Were the detailed receipts provided to support the amounts requested? <br /> 19. Were the expenses in compliance with grant requirements/guidelines and UG? <br /> 20. If reimbursed for training or conference expenses,was a certificate of attendance <br /> or completion,or agenda and brochure provided to support request for <br /> reimbursement? <br /> General Comments <br /> Equipment ❑ N/A Yes No N/A <br /> What is the purchasing procedure for equipment purchased with grant funds?Attach copies of relevant <br /> policies and of any purchasing documentation during the review period. <br /> How is equipment inventoried,insured,and managed?Attach copies of relevant policies and current inventory <br /> information. <br /> What is the procedure for transferring equipment purchased with grant funds to another entity?Attach <br /> copies of relevant policies and documentation for any transfers during review period. <br /> Request an inventory list,physical locate selected items,and examine items to ensure compliance. <br /> 1. Were all transactions conducted in a manner providing full and open competition, <br /> and quotations obtained from an adequate number of sources? <br /> 2. Has all equipment indicated as purchased actually been purchased? <br /> 3. Was equipment purchased in accordance with required procurement <br /> rules/policies? <br /> 4. Were additions and deletions to the equipment budget made and approved prior <br /> to the purchase/procurement dates? <br /> 5. Does a detailed expenditure list indicate any equipment purchased that is not <br /> accounted for in the subaward budget? <br /> 6. Is equipment purchased with subaward funds in prior years still in inventory and <br /> still being used for subaward purposes? <br /> 7. Has the inventory been updated, and did it account for all items transferred to <br /> other entities? <br /> 8. For equipment that was transferred, aside from normal office equipment,was the <br /> transferee properly trained on the equipment, and is there a record of that <br /> training? <br /> 9. For equipment transferred to other entities; have they added it to their inventory <br /> records and is it maintained/used for intended purposes? <br /> General Comments <br /> 19 of 39 <br />