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MINUTES ORANGE COUNTY BOARD OF HEALTH October 28,2020 VI. Reports and Discussion with Possible Action A. BOH Chair and Vice-Chair Slate The Board members shall elect a Chair and Vice-Chair by majority vote each year at the last meeting of the calendar year. It is customary for the current Vice-Chair to occupy the Chair position because of the experience gained as Vice-Chair. There was a nomination for Bruce Baldwin for Vice-Chair. Ms. Frega informed the Board to email her if there are any other nominations. The vote for Chair and Vice-Chair will take place, next month, at the November 18th meeting. B. Health Director Annual Evaluation Jessica Frega, Chair, reviewed this year's process for the annual review. Ms. Stewart will send her send her updated work plan to Ms. Frega. Ms. Frega will be in contact with the County Manager and human resources. A survey will be sent to Ms. Stewart's direct reports and a random sampling of staff at the OCHD. The annual review will occur during a closed session at the November 18th meeting where the results will be discussed as well as her performance. Ms. Strange will create a new Go To Meeting link for the closed session. C. Health Director Report In addition to her report, Ms. Stewart spoke briefly on the items below beginning with a brief overview of the information displayed in the COVID Dashboard created by Ms. Crawford as well as took questions and comments from the Board. • The Medical Clinic patient encounters for October were low. One of the reasons may be attributed to a new clinic schedule that began this month that only has one clinic location operable per day. The SHSC and Whitted locations alternate days in which they are open. The schedule was instituted out of caution and patient safety as we were short staffed. We are currently in the process of hiring and orienting additional staff. • In-house COVID testing numbers decreased which correlates with our increased community testing opportunities across the county while working with state partners. • The Communication team continues to be responsive to community questions and requests even though call line volume and email activity has decreased a little. • As a result of Mr. Bagby's request at the last Board meeting for a COVID update for the community, a Public Health Chat series was created with a plan to do one monthly. It started last month with Ms. Stewart and others including EMS director, Dinah Jeffries, participating. Kudos was given to Ms. Prelipp for her excellent video editing skills. Ms. Prelipp also facilitated another video that involved Ms. Stewart, the mayor of Chapel Hill and the UNC Chancellor that encouraged safety while enjoying Halloween. • The OCHD has had some key staff, the Dental Director and the Personal Health Services Director, retire. A departmental reorganization was recently implemented. There are still five divisions. There were no changes in the Environmental Health and Financial and Administrative Services divisions. There was a minor change in the Dental Clinic. Carla Julian served a dual role as our Compliance & Quality Assurance (QA) manager and Dental Clinic manager. Now, her full-time focus is on compliance & QA. She is also the liaison for the congregate facilities in reference to COVID as well as the supervisor for our interpreters as Susan Clifford has made the transition to Human Rights and Relations due to the County Manager's vision of making the work Susan does available on a countywide level vs only at the OCHD. Personal Health Services S:\Managers Working Files\BOH\Agenda &Abstracts\2020 Agenda &Abstracts/ October Page 4