Agenda - 03-19-2002 - 9a - Laserfiche WebLink

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2 small scope of work and can be accomplished using a single prime contractor, in-house staff or entail purchasing equipment and vehicles. Level 2 projects are major projects that require several phases to complete. For these projects, the Commissioners approve project funding in four phases: • Concept/Pre-Planning Phase — includes preliminary programming and design work that would result in conceptual drawings and preliminary cost estimates. • Planning Phase — includes siting the facility, construction of infrastructure, and preparation of construction documents in preparation for bidding process. • Design and Construction Phase — includes final design, facility construction and purchase of equipment, furnishings, technology, and one-time start up items. • Final Accounting Phase — provides a reconciliation of actual project expenditures with approved budget. As defined in the policy outlined above, construction of Elementary School #9 in the CHCCS district is a Level 2 project and therefore requires that the Board of Commissioners approve the project at the various phases outlined above. Funding for the school, to be constructed at the Meadowmont subdivision in Chapel Hill, comes from a combination of pay-as-you-go monies and the voter approved November 2001 bond referendum. Attachment 1 of this abstract, Chronology of Elementary #9, outlines the project's activity to date. It is important to note that, per an agreement between CHCCS and the Town of Chapel Hill, the project bid includes upgrading the originally planned multi- purpose room to a community gymnasium. The Town of Chapel Hill has agreed to provide the District with a total of $750,000 to offset costs associated with the upgrade. In addition, the bid includes construction of playing fields associated with the Town's planned park at Meadowmont. Per an agreement between CHCCS, the Town and East West Partners (developers of Meadowmont), East West Partners plan to provide $824,052 to offset the cost of the playing fields. The table below outlines the components of the approved bid from Resolute: on ri u ion from Project Responsible Project Partner Partner Elementary School#9 in accordance with BOCC CHCCS $9,347,198 approved School Construction Standards Upgrade of multipurpose room to community Town of Chapel Hill $750,000 gymnasium Playing fields for Town park East West Partners $824,052 (developers of Meadowmont) Total Awarded Construction Bid $10,921,250 Attachment 2 of this abstract provides a comparison of Elementary #9 estimated project costs to Commissioner adopted Elementary School Construction Standards.