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1 <br />Angel Barnes <br />From:Travis Myren <br />Sent:Wednesday, June 22, 2022 9:16 AM <br />To:Angel Barnes <br />Cc:Steven Arndt; Alan Dorman; Paul Sorrell <br />Subject:RE: Orange County Gateway Building HVAC - Emergency Authorization to Proceed <br />Request <br />Categories:Yellow Category <br />Thanks, Angel. Please proceed with the replacement. <br /> <br />Travis <br /> <br />From: Angel Barnes <abarnes@orangecountync.gov> <br />Sent: Wednesday, June 22, 2022 9:03 AM <br />To: Travis Myren <tmyren@orangecountync.gov> <br />Cc: Steven Arndt <sarndt@orangecountync.gov>; Alan Dorman <adorman@orangecountync.gov>; Paul Sorrell <br /><psorrell@orangecountync.gov> <br />Subject: Orange County Gateway Building HVAC - Emergency Authorization to Proceed Request <br />Importance: High <br /> <br />Good Morning Travis, <br /> <br />We have a Roof Top HVAC Unit (RTU) that is starting to fail at the Gateway building. The unit is struggling to provide <br />cooling to keep up with the current building load and we have two temporary HVAC units currently installed to assist. <br />The control board inside the unit has malfunctioned, and to replace the control board is very expensive, considering the <br />age of the unit and the other components that are also aging. We have funding of $176k in the CIP to replace the two <br />units on the Gateway building, however, due to the current costs increases there is only f unding available to replace one <br />unit. <br /> <br />With all that being said, we have received two quotes to replace the one unit that is failing, and I am requesting <br />emergency approval to proceed with the lowest bidder to replace the one RTU. The lowest bidder is at $138,110 and the <br />unit lead time is 26+ weeks. In order to hold the pricing we need to get this unit order ASAP. <br /> <br />Will you approve for us to proceed under an emergency authorization to order the unit for replacement? <br /> <br />Thank You, <br /> <br />Angel <br /> <br />Angel Barnes | Capital Projects Manager | Orange County Asset Management Services | 300 West Tryon Street | Bldg B 3 rd Floor <br />Office 10 | Hillsborough, NC 27278 | (919) 245.2628 (direct) | (919) 610.8182 (mobile) | www.orangecountync.gov <br /> <br /> <br />CONFIDENTIALITY NOTICE: All email messages, including any attachments, generated from or received by this account are the property of <br />the Orange County Government and as such are considered public domain and are subject to the North Carolina Public Records <br />DocuSign Envelope ID: 204A9DB5-F9C0-4047-9975-403E84805378