2022-257-E-AMS-NCAOC-AV Courts - Laserfiche WebLink

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Memorandum of Agreement Courtroom Upgrades for Remote Proceedings Page 2 of 4 NOW, THEREFORE, in consideration for the promises made each to the other, the Parties agree as follows: 1.After this MOA is fully executed, the County may request that the NCAOC purchase AV equipment and installation services from ePlus Inc. for a specified courtroom(s) to be paid with County funds by providing written notice to the NCAOC’s principal contact (listed in Section 9 of the MOA). The County will submit a Purchase Request via the NCAOC Online Store and reference this MOA. NCAOC Procurement Services will contact the County after receipt of the Purchase Request. 2.The specifications and initial pricing information for the AV equipment and estimated installation costs under the NCAOC’s contract with ePlus Inc. are listed in Appendix A to this MOA. Due to the COVID-19 pandemic and supply chain issues, pricing may be higher based on equipment availability. EPlus Inc. will itemize any price changes and any additional costs upon completion of its survey(s) of the additional courtroom(s) in which AV equipment will be installed at the County’s expense. 3.The NCAOC shall provide the County with the updated, itemized price information upon completion of the courtroom survey(s) by ePlus Inc. Within (30) days after receiving this information, the County shall: a.Pay the NCAOC for the cost of the courtroom survey(s); and b.Notify the NCAOC in writing whether the County wishes to proceed with providing funding to the NCAOC for the NCAOC to purchase the AV equipment and installation services from ePlus Inc, and, if so, identify the specific courtroom(s) in which the AV equipment will be installed. 4.The AV equipment may be shipped to, and stored at, the NCAOC’s warehouse prior to installation in the County’s courtroom(s). Upon the NCAOC’s receipt of the AV equipment, the NCAOC will invoice the County for the cost of the AV equipment and will deliver the AV equipment to the County’s courthouse in accordance with its standard pickup and delivery schedule for the County. The County shall pay the NCAOC’s invoice for the AV equipment within thirty (30) days of receipt of the invoice or at the time of delivery of the AV equipment to the County’s courthouse, whichever is later. 5.Upon ePlus Inc.’s completion of the installation of AV equipment in a courtroom specified by the County, the NCAOC shall invoice the County for ePlus Inc.’s installation services for that courtroom. The County shall pay the NCAOC’s invoice for installation services within thirty (30) days of receipt of the invoice. 6.During the applicable warranty period for the AV equipment or labor under the NCAOC’s contract with ePlus (Warranty Period), the NCAOC shall be responsible for maintenance and repairs covered by such warranty. Calls for maintenance or repairs during the Warranty Period should be directed to the NCAOC Help Desk (919-890-2407). After the expiration of the DocuSign Envelope ID: 4EAB6937-9566-4626-9279-70430C53C998