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10 <br /> <br />Other General Terms and Conditions: <br />All grantees are subject to the following terms and conditions. Most of these terms and conditions will be <br />outlined in the grant contract. <br />• Publications: all documents and publications associated with a grant contract should be printed on <br />recycled paper containing at least 30 percent post-consumer content. <br />• Final reports: a draft final report is required to be submitted to DEACS at least 30 days prior to the <br />contract end date and a final report is required to be submitted by the contract end date. Final reports <br />and drafts should be submitted electronically. All applicants are strongly encouraged to visit the <br />following web site to review the final reporting format and guidelines: <br />https://deq.nc.gov/conservation/recycling/programs-offered/grants-local-governments. <br />• Extensions / Amendments: no-cost time extensions are possible but not guaranteed for grant <br />contracts. Grantees seeking no-cost time extensions should submit a request for a time extension at <br />least sixty (60) days prior to the contract end date. <br />• Reimbursement: distribution of DEACS grant funds is on a reimbursement basis. Requests for <br />reimbursement can only be made after the grantee has completed purchases associated with the grant <br />project. Reimbursement requests must be submitted on letterhead, must include copies of invoices, <br />and must include proof that the grantee has made payment. Proof of payment may include copies of <br />canceled checks or other financial reports showing that funds were spent. State and local sales <br />taxes are not reimbursable, may not be counted towards expenditure requirements, and should <br />be excluded from reimbursement requests. The amount of actual grant payments may be prorated <br />for projects and / or project elements that come in under budget. <br />• Final 10 Percent of Funds: DEACS will continue to reimburse grantees until 90 percent of the <br />grant award amount has been expended. The final 10 percent of grant funds will be held until an <br />acceptable final report has been received by DEACS. The final report must be received and <br />approved prior to the end date of the contract. <br /> <br /> <br />A Final Word on Grant Writing: <br />Proposals may receive low scores or even be rejected because applicants fail to follow the instructions <br />outlined in this document. Applicants stand a better chance of success if they include all of the required <br />components of a proposal and if they follow the Required Proposal Format. Project Descriptions should be <br />clear, concise, and should demonstrate thoughtful planning. Poorly prepared proposals create uncertainty <br />about the project goals and intended results. Clear details will provide grant proposal reviewers confidence <br />about the viability and feasibility of a proposal. Applicants with questions are encouraged to contact DEACS <br />for more information. <br /> <br />DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A