Agenda - 03-19-2002 - 8c - Laserfiche WebLink

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i ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2002 Action Agenda Item No. SUBJECT: GIS Data-Sharing Agreement with the State of North Carolina DEPARTMENT: Land Records/GIS PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Roscoe Reeve, ext 2501 Agreement TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve an agreement between Orange County and the State of North Carolina to share GIS data. BACKGROUND: The County has developed numerous parcel maps and databases on its Geographic Information System (GIS). The State desires to have an agreement with the County to put the County's maps and data in the public domain for free access on a State website. In return, the County will be able to obtain State maps and databases free from the State's GIS Office (Center for Geographic Information and Analysis, CGIA) and technical support for disseminating and metadata creation. Metadata is data about data (i.e., when the database was created, who created the database, and its accuracy). The County proposes in the Agreement to restrict the re-sale of its GIS maps and databases for commercial purposes. FINANCIAL IMPACT: The County will be providing GIS mapping and information to the State once each year. Although the State will be providing free access to the data, the loss in revenue to the County will be minimal, definitely less than $500.00 per year, since most users of the GIS data require up-to-date, time-sensitive information that will only be available from the County. Regarding the benefit of obtaining free access to maps and databases from the State's GIS Office, the savings for the County will total approximately $200.00 per year based on past annual GIS data purchasing activities. RECOMMENDATION(S): The Manager recommends that the Board 1) approve the -Agreement between the County and the State of North Carolina on sharing GIS maps and data and 2) authorize the Chair to sign the Agreement subject to final review by staff and the County Attorney.