Orange County NC Website
Browse       Search
4 <br /> NOW, THEREFORE, in consideration for the promises made each to the other, the Parties <br /> agree as follows: <br /> 1. After this MOA is fully executed, the County may request that the NCAOC purchase AV <br /> equipment and installation services from ePlus Inc. for a specified courtroom(s)to be paid with <br /> County funds by providing written notice to the NCAOC's principal contact(listed in Section <br /> 9 of the MOA). The County will submit a Purchase Request via the NCAOC Online Store and <br /> reference this MOA. NCAOC Procurement Services will contact the County after receipt of <br /> the Purchase Request. <br /> 2. The specifications and initial pricing information for the AV equipment and estimated <br /> installation costs under the NCAOC's contract with ePlus Inc. are listed in Appendix A to this <br /> MOA. Due to the COVID-19 pandemic and supply chain issues,pricing maybe higher based <br /> on equipment availability. EPlus Inc. will itemize any price changes and any additional costs <br /> upon completion of its survey(s) of the additional courtroom(s) in which AV equipment will <br /> be installed at the County's expense. <br /> 3. The NCAOC shall provide the County with the updated, itemized price information upon <br /> completion of the courtroom survey(s) by ePlus Inc. Within (30) days after receiving this <br /> information, the County shall: <br /> a. Pay the NCAOC for the cost of the courtroom survey(s); and <br /> b. Notify the NCAOC in writing whether the County wishes to proceed with providing <br /> funding to the NCAOC for the NCAOC to purchase the AV equipment and installation <br /> services from ePlus Inc, and, if so, identify the specific courtroom(s) in which the AV <br /> equipment will be installed. <br /> 4. The AV equipment may be shipped to, and stored at, the NCAOC's warehouse prior to <br /> installation in the County's courtroom(s). Upon the NCAOC's receipt of the AV equipment, <br /> the NCAOC will invoice the County for the cost of the AV equipment and will deliver the AV <br /> equipment to the County's courthouse in accordance with its standard pickup and delivery <br /> schedule for the County. The County shall pay the NCAOC's invoice for the AV equipment <br /> within thirty(30)days of receipt of the invoice or at the time of delivery of the AV equipment <br /> to the County's courthouse, whichever is later. <br /> 5. Upon ePlus Inc.'s completion of the installation of AV equipment in a courtroom specified by <br /> the County, the NCAOC shall invoice the County for ePlus Inc.'s installation services for that <br /> courtroom. The County shall pay the NCAOC's invoice for installation services within thirty <br /> (30) days of receipt of the invoice. <br /> 6. During the applicable warranty period for the AV equipment or labor under the NCAOC's <br /> contract with ePlus (Warranty Period), the NCAOC shall be responsible for maintenance and <br /> repairs covered by such warranty. Calls for maintenance or repairs during the Warranty Period <br /> should be directed to the NCAOC Help Desk (919-890-2407). After the expiration of the <br /> Memorandum of Agreement <br /> Courtroom Upgrades for Remote Proceedings <br /> Page 2 of 4 <br />