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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 21, 2022 <br /> Action Agenda <br /> Item No. 8-m <br /> SUBJECT: Memorandum of Agreement with Administrative Office of the Courts <br /> DEPARTMENT: Asset Management Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Memorandum of Agreement Steven Arndt, Asset Management <br /> Director, 919-245-2658 <br /> Alan Dorman, Asset Management <br /> Assistant Director, 919-245-2627 <br /> PURPOSE: To review the Memorandum of Agreement with the Administrative Office of the <br /> Courts and consider authorizing the Manager to sign the agreement upon final review of the <br /> County Attorney. <br /> BACKGROUND: The Administrative Office of the Courts ("AOC") has undertaken an initiative to <br /> upgrade courtrooms across the state with audio-visual equipment that dramatically improves a <br /> courtroom's ability to conduct judicial hearings and other court functions using hybrid-meeting <br /> technology. The AOC has contracted with ePlus, Inc. to install this equipment in courtrooms <br /> statewide. <br /> As part of this initiative, the AOC is funding the improvements in two courtrooms in each County. <br /> Additionally, the AOC is offering each county the opportunity to upgrade additional courtrooms at <br /> their own expense through the same vendor. <br /> The Manager recommended $225,000 in the FY 2022-2032 Capital Investment Plan to fund the <br /> improvement of three additional courtrooms in FY 2022-23, thereby ensuring that all courtrooms <br /> maintained by Orange County are upgraded. <br /> In addition to the funding, the AOC requires that the County sign a Memorandum of Agreement <br /> between the AOC and the County. The agreement provides that the County will purchase the <br /> equipment through ePlus using the AOC's specified procurement procedures, pay for additional <br /> improvements needed in the Courtroom for the system, and maintain the equipment after the <br /> warranty period has expired. <br /> FINANCIAL IMPACT: While the Memorandum of Agreement only requires the County to pay for <br /> site surveys in the event the County decides not to move forward with upgrades, the Manager <br />