PRC Meeting Summary 05042022 - Laserfiche WebLink

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Meeting Summary—Parks and Recreation Council May 4,2022 Bonnie B. Davis Environment and Agricultural Center-Hillsborough,NC Members Present: Gina Reyman(Chair),Mikki Fleming(Vice-Chair),Natalie Ziemba,Xilong Zhao (via Zoom), Tim Tippin(via Zoom), Greg Hughes, Chris Colvin(via Zoom),Robert"Bob" Smith Members Absent: Jessie Birckhead,Rebecca"Becca"Truluck Staff: David Stancil,Beth Young,Kalani Allen,Lee Barnes Chair Gina Reyman called the meeting to order at 6:38pm. Reyman noted that the meeting was to be held at Efland Cheeks Parks,but due to potential bad weather it was moved to the Bonnie B. Davis Environment and Agricultural Center. Review of Meeting Summary/Additions to Agenda: a. No changes or additions to meeting summary. The Council accepted the meeting summary from the April 6 meeting. Report of the Chair: a. Update on Recruitment Efforts/Vacancies—Reyman provided an overview of the two outstanding vacancies for Chapel Hill and Town of Hillsborough. Reyman explained that a recommendation for the Town of Hillsborough was sent forward to the BOCC. David Stancil talked on the subject of recruitment and noted that members were provided copies of recruitment fliers to take home. Kalani Allen reiterated that other translations such as Spanish,Mandarin and Burmese would come at a later time. Stancil addressed the current recommendation sent forward to the BOCC and the two-step process for recommendations to be reviewed and approved. He said that if the recommendation sent forward is reviewed in May and approved,he hoped to have the new member at the June 2022 meeting. b. Other-None New Business: a. Recreation Division Update(Lee Barnes,Recreation Manager)- Stancil introduced the speaker for the evening,Lee Barnes,Recreation Manager for Orange County Recreation Division. Lee Barnes gave an overview of her report and highlighted the five areas of service of the recreation division: General Recreation&Child Care Programming,Athletics, Specials Events,Facilities and Concessions. Barnes gave status of number of children enrolled in 2022 Summer Camp with close to 1,500 enrolled as of May 4, and Preschool Academy with 16 students. She provided an explanation of the summer camp enrichment programs and the self- selection options of camp activities. Greg Hughes asked if the division were looking to grow the preschool academy. Barnes answered that hours and days for program may expand but not the number of students. She reported on the impact of post-Covid losing access to use school facilities for athletic sports and having the use of only the Central Recreation Center gym. She reviewed the two special events held in 2021 and 2022,the Halloween"Spooktacular"and Egg Hunt. Furthermore, she highlighted the number of attendees of these special events,ranging from 349 to 383. She explained the benefits of the location change for the special events from River Park to the Central Rec outdoor ballfield, as this allowed more staff to assist. For her report on facilities and concessions, she reported some challenges of hiring staff in all areas. For virtual programs,Barnes explained that doing these programs in the pandemic, access to resources was a priority, so staff delivers supplies to participants' homes. Barnes ended her report with upcoming