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f J <br /> February 2002 <br /> DRAFT 2 <br /> Orange County Board of Commissioners <br /> Proposed Guidelines for <br /> Commissioner Requests for Information from County Staff <br /> Purpose: To establish guidelines for Commissioners and staff for addressing individual <br /> Commissioner's requests for information, reports, memoranda, or similar information from <br /> County staff. The Board of Commissioners' interests in establishing these guidelines are <br /> as follows: <br /> • To clarify for Commissioners and staff when requests should be addressed to the <br /> Manager or department head or when the request may require the full Board's <br /> consideration. <br /> • On behalf of the full Board, to assure there is an opportunity to consider as a Board, <br /> Commissioner requests that will involve significant staff time and impact existing goals <br /> and priorities. <br /> • While acknowledging the Manager and staffs willingness to respond to Commissioners <br /> requests, to assure that there is opportunity in the process for appropriate <br /> consideration - by the Manager or, as necessary, by the Board - of priorities and any <br /> need for re-prioritization. <br /> Note: In the instance of Commissioners' requests to the Clerk to the Board, the Board has <br /> in place protocols for working with the Clerk. This procedure does not apply to requests to <br /> the Clerk to the Board except as such requests involve the Clerk obtaining information <br /> from County departments. In such case the Clerk addresses the request to the Manager. <br /> Guidelines <br /> A. Requests Outside of Board of Commissioners' Meetings <br /> 1. Copies of Existing Information <br /> If a County Commissioner wants copies of existing information, reports, agenda <br /> abstract or similar information, the Commissioner may request the information from <br /> the Manager or directly from the department head involved. The Manager or <br /> department head involved responds directly to the request as soon as possible. In <br /> this instance, it is not necessary to provide the information to any Commissioner <br /> other than the requesting Commissioner. <br /> 2. Additional Information Requiring Limited Staff Work (Less than Two Hours) <br />