Agenda - 12-09-2003-9c - Laserfiche WebLink

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IS 0 The APS Shelter Management Team will cooperate fully with a Board of County Commissioner-appointed Task Force to review and prioritize the recommendations contained in the final report of the Humane Society of the United States. o APS will provide, to the level of satisfaction desired by the County, a cost proposal detail that specifically separates Shelter from non-Shelter operations. o The APS Interim Animal Shelter Director will serve as the chief spokesperson for the Animal Shelter Operation with the press and public. o A trained, organized, and loyal cadre of volunteers will remain a strong and integral part of shelter operations, an asset stressed by APS in their bid presentation, o APS is prepared to work with the County to transition management and operation to a more permanent model in July 2004, should that be the decision of the Board of County Commissioners, otherwise continued management by APS could be determined and negotiated based upon successful interim performance. o All animal adoption records, financial records, animal log sheets, and other documents that pertain to the operation of the animal shelter (with the exception of personnel documents) are considered public records and are subject to North Carolina public records laws, o The APS will consult with the County Manager prior to restricting access to the public facilities that comprise the shelter. o The APS will conduct and submit an annual financial audit. In summary, County staff believes that the inclusion of the aforementioned conditions and assurances within the final contract, the renewed dedication by APS to a fiscal and operational partnership with the County first forged in 1979, and the submission of a competitive cost proposal, support a recommendation to the Board of County Commissioners to consider awarding the proposal and authorizing staff to enter into formal contract negotiations with the APS for interim management and operations services for the Orange County Animal Shelter. The final contract, in an amount not to exceed $49,470 will be brought back to the Board for approval in December. FINANCIAL IMPACT: The Manager recommends that the Board appropriate the funds needed to support the increased contract through June 30, 2003 from the General Fund-Fund Balance, The total amount needed will be based on the successfully negotiated amount of the contract, which will be presented for Board consideration in December. The supporting budget amendment would be included for Board consideration in tandem with the contract approval as well, The Board may wish to note that the alternate quote by APS, which represents the status quo to the existing contract, reflects a monthly cost of $44,470, which is approximately $1,900 less per