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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 5, 2002 <br />Action Agenda <br />Item No. <br />SUBJECT: Amendment of Household Hazardous Waste Contract <br />DEPARTMENT: Solid Waste Management PUBLIC HEARING: (YIN) N No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Copy of Amendment Gayle Wilson, Solid Waste Management <br />Director 968-211 derPollock, 968- <br />2788 <br />TELEPHONE NUMBERS: <br />Hillsborough 7324181 <br />Chapel Hill 9684501 <br />Durham 688.7331 <br />Mebane 336.227-2031 <br />PURPOSE: To amend the existing contract with Safety-KIrs n (TS), Inc. to extend the provision <br />of household hazardous waste collection services through June 30, 2002. <br />BACKGROUND: The Household Hazardous Waste (HHW) collection program, established in <br />1994 as a cooperative program between local governments, currently collects hazardous waste <br />from residents of Chathem. Durham. Orange and Wake counties. This contract was originally <br />warded to Lallaw Environmental Services (TS), Inc. by competitive bid in 1994 and extended <br />by the Town of Chapel Hill for 3 additional years in 1997. On October 17, 2000 the contract <br />was modi0ed to remove Chapel Hill as a parry to the contract and to extend the agreement <br />through the 2001 fiscal year. At the August 14, 2001 meeting the BOCC again extended the <br />agreement, from July 12001, through November 2001. This extension has proven to be <br />insufficient to complete the process of acquiring a new vendor. <br />The Department of Solid Waste Management has issued a Request for Proposal (RFP) for the <br />HHW Program, and asks for the current contract with Safety-Kleen to be extended through the <br />end of June in order to have enough time to solicit, receive and review the submitted proposals, <br />select a vendor and negotiate a contract. In order to be able to proceed with the scheduled <br />March 2 HHW event, the Safety-Kleen contract must be extended. It will not be possible to <br />have anew vendor in place to service the Marchand April events. Alternatively,scheduled <br />HHW events could be cancelled until anew vendor is chosen and a new contract is executed. <br />The Amendment allows Orange County to terminate the Contract within 10 days in the event a <br />new vendor can be chosen and a new contract can be in place before the end of this Fiscal <br />Year. There will as no change in the price for services or any other conditions of the <br />agreement, except for the term extension.