Orange County NC Website
1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 15, 2022 <br /> Action Agenda <br /> Item No. 8-f <br /> SUBJECT: Lake Orange Erosion Control Barrier Replacement Project— Award of <br /> Construction Contract Amendment #1 (Amendment over $250,000) <br /> DEPARTMENT: Planning and Inspections <br /> ATTACHMENT(S): INFORMATION CONTACT(S): <br /> 1. Bid Tabulation, Bid No. 367-OC 5339 Christopher Sandt, Staff Engineer, <br /> 2. Photos — Existing Erosion Control Barrier (919) 245-2583 <br /> to be Replaced under Contract Craig Benedict, Planning & Inspections <br /> Amendment #1 Director, (919) 245-2585 <br /> 3. Project Scope — Contract Amendment #1 Jovana Amaro, Purchasing Agent, <br /> 4. TEMPLATE Construction Contract (919) 245-2651 <br /> Amendment between Owner and <br /> Contractor (not yet populated) <br /> PURPOSE: To award a construction contract amendment (over $250,000) for the construction <br /> of ALT-1 scope as defined within the Lake Orange Erosion Control Barrier Replacement Project. <br /> BACKGROUND: On October 29, 2021, Orange County published an Advertisement for Bids <br /> (Orange County Bid No. 367-OC 5339) for the Lake Orange Erosion Control Barrier Replacement <br /> Project (hereafter "the Project"). On December 3, 2021, Orange County received two (2) <br /> electronic bids from qualified General Contractors (see Attachment 1 for a copy of the Bid <br /> Tabulation for the Project). The lowest responsible and responsive bidder for the Project as <br /> determined by staff was FSC II, LLC dba Fred Smith Company (hereafter "the Fred Smith <br /> Company") of Raleigh, NC. The Project is part of Orange County's current (FY2021-26) Capital <br /> Investment Plan (#10074). <br /> At the December 14, 2021 Board meeting, the Board approved a competitively bid construction <br /> contract with the Fred Smith Company for construction of the Project. Due to funding limitations <br /> at the time of contract award, only the BASE BID of the Project was contracted for construction in <br /> the amount of $438,000. The BASE BID scope includes the construction of a new access <br /> driveway to the Lake Orange site and the construction of two large concrete retaining walls on <br /> both sides of the existing emergency spillway so as to stabilize failing slopes on both side of the <br /> existing emergency spillway. A Notice to Proceed for construction of the BASE BID was issued <br /> by Orange County on January 31, 2022. BASE BID construction activities commenced shortly <br /> thereafter and the Project currently remains under construction. <br /> In order to commence construction of the BASE BID work and to help ensure worker safety, the <br /> water surface of Lake Orange was temporarily lowered (i.e. drawn down) by approximately five <br /> (5) feet below normal pool. Based on detailed structural inspections of the existing earthen berm <br /> throughout the month of February 2022 (with the water surface temporarily lowered), the <br />