Agenda 03-01-22; 8-e - Approval of Revisions to Orange County Voluntary Farmland Protection Program Ordinance and Boundary Adjustment for the New Hope Voluntary Agricultural District

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5 appointees for terms of four years.Thereafter, all appointments are to be for terms of three years, with reappointments permitted. Notwithstanding the term limits contained in this section, Agricultural District representatives may be appointed and re-appointed as necessary to insure that each Agricultural District is represented as provided in subsection 48-5(b)(1)b of this Ordinance. (3) Vacancies. Any vacancy on the Board is to be filled for the remainder of the unexpired term. (c) Removal. Any member of the Advisory Board may be removed by the Board of Commissioners upon a two-thirds vote of the Commissioners. No cause for removal shall be required. The Board may recommend that members not meeting attendance standards be removed by the Board of Commissioners. If an appointee, in any calendar year has absences which constitute more than 25 percent of the regularly scheduled Board meetings or three consecutive meetings, whichever comes first, which he or she is required to attend, he or she is obligated to resign. The Board of Commissioners may consider extenuating circumstances. If the individual refuses to resign, he or she may be removed by action of the Board of County Commissioners, by a majority vote, subject to state or local law. A leave of absence may be granted for extraordinary circumstances, such as illness or personal circumstances, upon request to the Board of Commissioners. (d) Board procedure. The Board shall develop procedures for the conduct of its meetings, in addition to those listed here, which shall be consistent with this Ordinance, other provisions of State law, and Robert's Rules of Order. (1) Chair and Vice-Chair. The Board shall elect a Chair and Vice-Chair each year at its February meeting.The Chair shall preside over all regular or special meetings of the Board. In the absence or disability of the Chair,the Vice-chair shall preside and shall exercise all the powers of the Chair. Additional officers may be elected as needed. The Chair and Vice-Chair shall serve terms of one year and shall be eligible for re-election. Both may be eligible to succeed themselves for three terms. (2) Advisory Board Year. The Board shall use the Orange County fiscal year as its meeting year. (3) Meetings. a. Regular meetings of the Board shall be held on the third Wednesday of each month at a time established by the Board. When the regular meeting day falls on a legal holiday, the Board may call a special meeting. b. Special meetings may be called by the Chair or by written request of two members of the Board, submitted to the Board or the Chair. Written or oral notice of special meetings shall be given to all members at least 48 hours prior to the meeting and shall state the time, place and purpose of the meeting. c. All meetings shall be open to the public. (4) Quorum and Majority Vote. A quorum of the Board shall consist of a majority of the appointed members of the Board.All issues shall be decided by a majority vote of the members of the Board, except as otherwise stated herein or in the adopted Rules of Procedure. (5) Records. The Board shall keep minutes of the proceedings showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be filed in the office of the Advisory Board and shall be a public record. (e) Duties. The Board shall have the authority to: (1) Review and approve the form of the conservation agreement to sustain agriculture required in section 48-5-7 of this Ordinance; (2) Review and approve applications for qualifying farmland certification and make recommendations concerning the establishment and modification of Agricultural Districts and participating farms therein as defined in this Ordinance; Page 3