Agenda - 12-09-2003-10a - Laserfiche WebLink

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Additionally, adjustments to ease certain deficiencies in Library space can be handled mare conveniently at this time, Using space available on the basement level will allow for safer display and access to children's books as well as improved circulation and workflow for Library functions on the first floor. This change, while presented as an interim solution to the overall issue of Library expansion and/or relocation for which final resolution by the Board is pending, should be an immediate benefit to both patrons and staff. The Department on Aging desires to continue housing staff and programs at the new Central Orange Senior Center in Hillsborough and the Chapel Hill Senior Center, locations to which they were relocated in preparation of the commencement of the Whiffed renovation work, As the Board will recall, the Orange Public Transportation (OPT) staff was relocated earlier to a modular unit adjacent to the Public Works administration building on Hwy 86N, which will remain its permanent location. The area being vacated by the Department on Aging provides a welcome relief to the Whiffed Departments who continue to experience significant space limitations for staff and programs. The attached floor plans and space allocation summary sheet depict the "before renovation" and "after renovation" space allocations. In summary, the revised space allocations are as follows: Basement Level: • Housing and Community Development will move from the 2°d floor and occupy the office suites vacated by Department on Aging administration and OPT, thereby allowing a more serviceable client reception area and more adequate file storage for the Department, • OPC Mental Health will occupy the conference room previously assigned to Department on Aging on the basement level, (Discussions are on-going regarding configuration of space to accommodate the Family Counseling and Adult Day Treatment programs in the space previously occupied by only the Adult Day Treatment program.) • Library staff will occupy the "nutrition room", previously assigned to Department an Aging, • DSS will be assigned the "arts and crafts room", previously assigned to Department on Aging. (No change to the Health Clinic area on the basement level of "B" Building.) First Floor While the Library will not experience a net gain or loss in actual square footage on the first floor, office and hall space have been freed up for safer circulation, improved access to books and periodicals, and better staff adjacencies with the relocation of some administrative functions and materials to the basement level. The Library does gain 572 square feet on the basement level as described above, • Health Department will be allocated the offices previously occupied by the Department of Social Services (DSS) and adjacent to the Health Department Administrative offices in "B" Building.