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4. Advisory board members will be issued a manual and should become familiar with its <br /> contents. <br /> B. Operating Expenses <br /> 1. Members,when in service on the board, are not employees of Orange County. <br /> 2. Members serve in a voluntary capacity and shall receive monetary compensation or <br /> reimbursement only per standard county policy and with Orange County Board of <br /> Commissioners approval. <br /> 3. Members shall receive no financial or employee benefits from the County unless <br /> authorized by another section of this policy and specifically approved by the Orange <br /> County Board of Commissioners. <br /> 4. The County will provide office supplies and assume responsibility for other reasonable <br /> expenses necessary for the operation of the board. <br /> C. Confidentiality <br /> 1. The Chair shall serve as the spokesperson for the advisory board. <br /> 2. Except for the Chair, no member of the advisory board shall make any written or oral <br /> statement of any confidential matter to any individual, business, or agency. A <br /> violation of this section will result in that member's immediate removal from the <br /> advisory board. <br /> 3. Members of the advisory board may receive information regarding personnel matters <br /> and other information of a sensitive or confidential nature. It shall be the duty and <br /> responsibility of each member to respect and maintain the confidentiality of client <br /> issues presented before the board. Neither the advisory board nor any individual <br /> member shall disseminate confidential information received during advisory board <br /> meetings. <br /> 4. Advisory board members may be required to sign confidentiality statements as <br /> necessary and will be removed from the advisory board upon violation of the <br /> confidentiality agreement. <br /> SECTION VI. MEETINGS <br /> A. Regular Meetings <br /> 1. All meetings are to be open to the public as required by the applicable North Carolina <br /> General Statutes. <br /> 2. Unless otherwise specified, public meetings will follow the standard rules of <br /> procedure defined by the Orange County Board of Commissioners. <br /> 3. During a state of emergency declared by the Chair of the Board of Commissioners of <br /> Orange County the Orange County Manager may authorize any or all advisory boards <br /> to meet remotely, as needed, pursuant to the remote meeting rules set out herein. <br /> 4. The advisory board members shall determine the date, time, and place for each <br /> meeting, consistent with the guidelines below. <br /> a. Regular advisory board and subcommittee meetings. <br /> i. The advisory board convenes upon call of the Chair and meets on <br /> schedule as established by the specific advisory board policy. <br /> Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20 <br />