PRC meeting summary 12012021 - Laserfiche WebLink

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Meeting Summary—Parks and Recreation Council December 1,2021 Virtual Meeting-Zoom Members Present: John Greeson (Chair), Xilong Zhao (Vice-Chair), Chris Colvin, Natalie Ziemba, Robert "Bob" Smith, Haywood Rhodes, Mikki Fleming, Greg Hughes Members Absent:Tim Tippin, Andrew Landstrom, Alice Armstrong Staff: David Stancil, Beth Young, Kalani Allen Chair John Greeson called meeting to order at 6:30pm. Review of Meeting Notes,Additions to Agenda: a. No changes or additions to meeting summary. Report of the Chair: The council reviewed applicants for the open Chapel Hill Township vacancy. Chris Colvin asked whether the council could submit more than one candidate for the vacancy to the Board of County Commissioners (BOCC). David Stancil suggested that council vote on the recommendations and hold them until February 2022 for when the BOCC meets for its work session that month.After discussion of the applicants; Chair Greeson opened the floor for a motion to vote for a candidate. Colvin made a motion to approve applicant Jessie Birckhead for the Chapel Hill Township vacant position (position#7) and Rebecca Turlock for Hillsborough Township (position #2)which is held by Chair Greeson,who will rotate off the council March 31, 2022. Robert Smith seconded the motion. With a vote,the council approved both candidates to be recommended. Colvin asked if DEAPR staff could send emails to both applicants to notify them that they were being considered for the council. Stancil stated that this could be done. Chair Greeson encouraged council members to seek out individuals in the Chapel Hill area to apply for the board so that the town can be represented on the council. New business: a. Approval of 2022 Annual Report and Workplan-Stancil showed the 2022 Annual Report with additions he created as suggested by the council at the November meeting. He highlighted the collaboration relationships section of the report. He explained that though COVID 19 affected some collaborations,the PRC does have regular meetings with sister advisory boards. Stancil reviewed the new additions of goals pertaining to create a joint committee with Commission of Environment (CFE)to help plan the Nature Preserve and public areas at the Greene Tract and Headwaters Preserve, combine existing trail planning work in towns into a County Trails Plan. The council agreed that the creation of a County Trails Plan by DEAPR staff should be a goal for 2022. Stancil discussed the additions made to the report for the subject matter of concerns or emerging issues the board has identified for the upcoming year. He reviewed the potential for construction of a joint survey on parks and recreation needs with towns in the county. Haywood Rhodes said that this would be helpful for when it comes time to review the 2030 Master Plan. Chair Greeson opened the floor for a motion to accept the Annual Report 2022. Greg Hughes motioned to accept and Rhodes seconded.The Annual Report was voted on and unanimously approved by all members.