Minutes 12-14-2021 Virtual Business Meeting

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23 Commissioner Hamilton thanked Travis Myren for his presentation. She said she would like to understand the needs when the Board is allocating funding. She said she wanted to think about the other priorities in the county for capital and educational needs. Commissioner Greene said Triangle J Council of Governments (TJCOG) also received substantial funding to help local governments with spending ARPA funding appropriately. Bonnie Hammersley said Lee Worsley at TJCOG contacted her this morning. A motion was made by Commissioner Bedford, seconded by Commissioner Hamilton, to approve the allocation of ARPA funding for the proposed projects. Roll call ensued VOTE: UNANIMOUS b. Review and Approval of Updated Draft BOCC Rules of Procedure The Board reviewed the updated draft BOCC Rules of Procedure, made changes if appropriate, and approved a final version. BACKGROUND: The Board of County Commissioners first adopted a Rules of Procedure in May 2002. There have been multiple amendments to the Rules of Procedure since that time. When the Rules of Procedure were first drafted, contextual information was included in the form of comments. These comments were drawn from North Carolina General Statutes, literature regarding best practices for local government meetings, and Robert's Rules of Order, and were intended to help the reader understand the purpose of the rule. In Spring 2021, the Clerk to the Board, in consultation with the County Attorney, suggested revisions to the Rules of Procedure to reflect updated North Carolina General Statutes regarding local government meetings, the location of the office of the Clerk to the Board, practices for publishing agendas, and the current process for evaluating the County Manager, Clerk to the Board, and County Attorney. The entire document was also edited for clarity and grammatical errors. The draft was then reviewed and edited by the Chair and Vice-Chair of the Board of County Commissioners. The table of contents will be finalized upon publication. The updated draft was included as an information item to the Board of County Commissioners in the December 6, 2021 Virtual Business Meeting agenda packet. Chair Price reviewed the background information for this item. She said the BOCC can amend the proposed rules this evening, and her goal is to have an accurate and up to date set of rules. Laura Jensen said there have been rules of procedure since 2002, and they have gone through many revisions. She said it is a working document and should reflect the Board and how it operates. Commissioner Greene said she proposed amending rule 19(b)(13), about how the Board can vote. She said it currently says a commissioner can call for a revote after a vote has been taken but it must be done in the same meeting. She said this requires commissioners to really think on their feet, and sometimes voting late at night can require further thought after the fact, and a revote may be necessary. She said this would rarely come into play, but it is important to make this change. She said she would propose mirroring the procedural language of the Town of Chapel Hill, which she read.