Orange County NC Website
Browse       Search
c. Each meal shall comply with all applicable regulations of the Department of Health and <br />Human Services, Administration on Aging, and the North Carolina Division of Aging Service <br />Standards Manual, Volume I, Congregate Nutrition/Home Delivered Meals, pursuant to the <br />Older Americans Act, as amended. <br /> <br />d. Menu substitutions will not be allowed except under extreme circumstances. If such a <br />circumstance arises, food substitutions shall be approved by the person(s) responsible for <br />menu review to ensure meals meet one-third of the daily Recommended Dietary Allowances. <br />The dietitian responsible for menu review must be consulted and give approval to the <br />substitution at least one (1) day prior to the proposed change. Documentation that the <br />substitution has been approved must be on file within 90 days of serving or, in the case of the <br />fourth quarter of the state fiscal year, not later than July 31. Meals with substitutions not <br />approved in this manner are not eligible for reimbursement. Any deviation from the certified <br />menu must be documented by a menu change form and the specific food substitution listed. <br />The menu change form must be dated and signed by the person authorizing the change. <br />Change forms shall be kept on file with the certified menu for audit. The Caterer will be <br />responsible for assuring that all menu substitutions meet one third (1/3) of the daily <br />recommended dietary allowance for adults over age 60 and conform to the meal pattern as set <br />forth by North Carolina Division of Aging and Adult Services. All permanent changes in <br />menus must be documented and recorded at the time they are incurred and all subs titutions <br />must include the same nutritional requirements as the original item. All permanent changes <br />must be approved by County prior to food service. No more than one substitution, whether <br />temporary or permanent, are allowed per month. <br /> <br />e. Any meal that does not meet one-third (1/3) RDA and the meal pattern and service standards, <br />and is served to an eligible adult, is not a reportable unit of service for reimbursement or <br />USDA entitlement. <br /> <br />11. Meals will not be served on the following days and the holiday schedule to be observed for the <br />purpose of this Agreement is as follows, but may be altered by mutual written agreement of the <br />parties. <br /> <br />New Year’s Day <br />Martin Luther King Jr. Day. <br />Good Friday-Easter <br />Memorial Day <br />Independence Day <br />Labor Day <br />Thanksgiving Day and day after <br />Christmas Day and the days preceding and following it <br /> <br />12. Caterer will invoice County monthly at the rate of $7.00 per congregate meal delivered which <br />includes delivery charge. Billing by Caterer will be no sooner than the 10th of the month. County <br />will make payments within 30 days of the date of each bill, provided requisitioned funds for such <br />have been received. County reserves the right to refuse payment for meals if any menu item is <br />DocuSign Envelope ID: 9BA2C3AD-E8A9-4A4A-9498-D9E0BBD728C4