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<br />NC ESG FY 2021-22 Scope of Work
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<br />Match Requirements: (Not applicable for FY 2021-2022)
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<br />NC ESG Operations Manual (Policies and Procedures)
<br />Subrecipients are required to maintain a separate NC ESG Operation Manual that details how the NC ESG program operates
<br />and, outlines the NC ESG program specific rules and policies provided to program participants. Note: this operations manual is
<br />not the organization’s personnel manual or employee handbook. These operations are activity specific, although there is a
<br />possibility of overlap. For detail of Operations Manual see NC ESG 2022 Desk Guide.
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<br />Nondiscrimination and Equal Opportunity Requirements
<br />Subrecipients must comply with all applicable fair housing and civil rights requirements in 24 CFR 5.105(a). In addition,
<br />subrecipients must make known that NC ESG rental assistance and services are available to all on a nondiscriminatory basis
<br />and ensure that all citizens have equal access to information about NC ESG and equal access to the financial assistance and
<br />services provided under this program.
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<br />Persons who, as a result of national origin, do not speak English as their primary language and who have limited ability to speak,
<br />read, write, or understand English (“limited English proficient persons” or “LEP”) may be entitled to language assistance under
<br />Title VI in order to receive a particular service, benefit, or encounter. In accordance with Title VI of the Civil Rights Act of 1964
<br />(Title VI) and its implementing regulations, the subrecipient agrees to take reasonable steps to ensure meaningful access to
<br />activities for LEP persons. Any of the following actions could constitute “reasonable steps”, depending on the circumstances:
<br />acquiring translators to translate vital documents, advertisements, or notices, acquiring interpreters for face to face interviews
<br />with LEP persons, placing advertisements and notices in newspapers that serve LEP persons, partnering with other
<br />organizations that serve LEP populations to provide interpretation, translation, or dissemination of information regarding the
<br />project, hiring bilingual employees or volunteers for outreach and intake activities, contracting with a telephone line interpreter
<br />service, etc.
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<br />In addition, all notices and communications shall be provided in a manner that is effective for persons with hearing, visual, and
<br />other communication related disabilities consistent with section 504 of the Rehabilitation Act of 1973 and implementing
<br />regulations at 24 CFR 8.6. If the procedures that the subrecipient intends to use to make known the availability of the rental
<br />assistance and services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin, familial
<br />status, or disability who may qualify for such rental assistance and services, the subrecipient must establish additional
<br />procedures that will ensure that such persons are made aware of the rental assistance and services.
<br />Serving Youth Who Lack 3rd. Party Documentation or Live in Unsafe Situations
<br />Notwithstanding any contrary requirements under the McKinney-Vento Homeless Assistance Act or 24 CFR part 576,
<br />youth aged 24 and under who seek assistance (including shelter, services or rental assistance) shall not be required to
<br />provide third-party documentation that they meet the homeless definition in 24 CFR 578.3 as a condition for receiving
<br />assistance; and unaccompanied youth aged 24 and under (or families headed by youth aged 24 and under) who have an
<br />unsafe primary nighttime residence and no safe alternative to that residence shall be considered homeless for purposes
<br />of assistance provided by any private nonprofit organization whose primary mission is to provide services to youth aged
<br />24 and under and families headed by youth aged 24 and under.
<br />Training
<br />NC ESG subrecipient project staff, including housing stability managers, case management supervisors, grant managers,
<br />emergency services case managers, HMIS data entry, and financial processors are required to attend all relevant NC ESG
<br />trainings, tutorials and webinars provided during the program year. Trainings will be conducted via webinar and/or conference
<br />call when feasible. Some trainings may require face to face participation.
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<br />Violence Against Women Reauthorization Act of 2013 (“VAWA”):
<br />This final rule prohibits an applicant for assistance or tenant assisted with ESG from being denied assistance under, denied
<br />admission to, terminated from participation in, or evicted from housing on the basis or as a direct result of the fact that the
<br />applicant or tenant is or has been a victim of domestic violence, dating violence, sexual assault or stalking, so long as the
<br />applicant otherwise qualifies for admission, assistance, participation or occupation (24 CFR 5.2005 (b)(1)).
<br />In addition, the VAWA Final Rule requires that each housing provider produce a detailed emergency transfer plan, which ensures
<br />that a tenant receiving rental assistance through or residing in a unit subsidized under an ESG housing program who is a victim
<br />of domestic violence, dating violence, sexual assault, or stalking qualifies for an emergency transfer within the criteria stated in
<br />24 CFR 5.2005 (e)(2). All NC ESG housing providers must maintain records on emergency transfers requested under 24 CFR
<br />5.2005(e). Data must include the outcomes of each request and must be provided to the NC ESG Office upon request.
<br />Contract Number 00043639 / Page 14 of 28
<br />DocuSign Envelope ID: F449611A-DCEC-4513-BEA0-00A72FB9421A
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