2022-010-E-Housing-State ESG office-ESG FY21

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5 NC ESG FY 2021-22 Scope of Work Subrecipient must complete and return the form to the NC ESG Office before the contract can be executed and funds can be awarded. This is the only action the Subrecipient is required to take in order to be in compliance with the Environmental Review requirement. Faith-based activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR §576.406. Financial Internal Controls The subrecipient must: •Establish and maintain effective internal control over federal funds that provides reasonable assurance that the subrecipient is managing federal funds in compliance with Federal statutes, regulations, and the terms and conditions of the federal funding. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States. •Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. •Take reasonable measures to safeguard protected personally identifiable information and other information that the NC ESG Office or HUD designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. •Procurement - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards set forth in 2 CFR 200 establishes standards and guidelines for the procurement of supplies, equipment, construction, and services to ensure that they are obtained as economically as possible through an open and competitive process, and that contracts are managed with good administrative practices and sound business judgment. •Ensure costs are considered ‘reasonable’ that do not exceed what a prudent person would incur under similar circumstances. All costs must pass the ‘rational person’ test by meeting all of the following criteria (2 CFR 200.400): o The cost would be recognized as ordinary and necessary for the operation of the organization and/or project. o The cost is in accordance with market prices for comparable goods or services as evidenced by cost estimates and documentation. o The individuals responsible for incurring the cost acted with prudence and for the benefit of the organization and its activities. o The cost has been incurred after following the established practices of the organization, in accordance with the terms and conditions of the award. Habitability Standards Subrecipients are required to conduct a minimum habitability standards inspection on any unit that a participant will be receiving any NC ESG financial assistance such as any rental assistance, security deposit, last month’s deposit, utility deposit, moving costs. Subrecipients must certify that the unit has passed habitability standards before any NC ESG funds may be released. In addition, an annual habitability standards inspection must be conducted for any unit in which NC ESG funds are being used. Shelter staff must conduct quarterly on-site inspections to ensure compliance with minimum habitability standards. Involuntary Family Separation The provisions listed under 24 CFR 576.102 4(b). Prohibition against involuntary family separation. The age, of a child under age 18 must not be used as a basis for denying any family's admission to an emergency shelter that uses ESG funding or services and provides shelter to families with children under age 18. Lead-Based Paint Requirements “Lead-based paint hazards” have been defined in the Residential Lead-Based Paint Hazard Reduction Act of 1992, commonly referred to as “Title X,” as any of six conditions which can present lead exposures sufficient to cause adverse health effects. The only NC ESG-assisted housing covered under the lead-based paint requirements is longer-term housing in an apartment with one or more bedrooms and which has family residents who are part of a program requiring continual residence of more than 100 days. The EPA Lead brochures must be distributed to all households receiving long-term rental assistance. Documentation of this brochure must be maintained in each client file. If there will be a child under the age of 6 residing in the unit receiving NC ESG long-term housing, the award subrecipient must conduct a visual assessment for the presence of lead-based paint. Award subrecipients cannot provide long-term rental assistance to any unit with lead-based paint present. Contract Number 00043639 / Page 13 of 28 DocuSign Envelope ID: F449611A-DCEC-4513-BEA0-00A72FB9421A