2022-010-E-Housing-State ESG office-ESG FY21

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4 NC ESG FY 2021-22 Scope of Work •Subrecipients are encouraged to identify additional areas of coordination between the CoC and ESG programs. Coordinated Entry The U.S. Department of Housing and Urban Development (HUD) requires that Continuums of Care (CoC) establish and operate a coordinated entry (CE) process—and that recipients of CoC Program and Emergency Solutions Grants (ESG) program funding within the CoC’s area must use that CE process. Established in the 2012 CoC Program interim rule (24 CFR 578) and the 2011 Emergency Solutions Grants (ESG) interim rule (24 CFR 576). All homeless service referrals received by the ESG funded organization, must come from the CoC Coordinated Entry process – regardless of what funding source the organization chooses to utilize – ESG, CoC, private funds, etc. An organization who has elected to receive HUD funding (ESG and CoC) funding, must accept housing referrals only through the CoC Coordinated Entry process. By accepting referrals from any other source, the organization falls out of contract compliance and in violation of HUD (ESG and CoC) regulations. Coordinated Entry Evaluation Participating project and project participants at least annually are required to evaluate intake, assessment, and referral processes associated with CoC Coordinated Entry System. [CPD 17-01 Section II.B.15] Conflicts of Interest Requirements (24 CFR 576.404) (2 CFR Part 200.112) (24 CFR 578.95 (b)) The provision of any type or amount of ESG assistance may not be conditioned on an individual's or family's acceptance or occupancy of emergency shelter or housing owned by the subrecipient, or a parent or subsidiary of the subrecipient. No subrecipient may, with respect to individuals or families occupying housing owned by the subrecipient, or any parent or subsidiary of the subrecipient, carry out the initial evaluation required under 24 CFR 576.401 or administer homelessness prevention assistance under 24 CFR 576.103. For additional detail of Conflict of Interest requirements, refer to the NC ESG 2022 Desk Guide. •The subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. •If the subrecipient has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the subrecipient must maintain written standards of conduct covering organizational conflicts of interest. • Persons Covered The conflict of interest provision applies to any person who is an employee, agent, volunteer, consultant, officer, elected official or appointed official of: •the State and/or, •a unit of general local government and/or, •any designated public agencies representative and/or •subrecipients receiving ESG funds. Coordination with Other Targeted Homeless Services Subrecipients should coordinate and integrate NC ESG activities with mainstream housing, health, social services, employment, education, and youth programs, as well as programs targeted to homeless people in its service area to provide a strategic, community-wide system to prevent and end homelessness. refer to the ESG regulations 24 CFR 576.400(b)(c), for a full list of these programs. Data Collection Grantees will use the Homeless Management Information System (HMIS), to ensure that all data needed for program evaluation and required reports is available to integrate into the statewide HMIS system in a timely manner. Failure to do so may result in suspension of funding or payback of NC ESG funds. Agencies that are exempt from the HMIS participation requirement (i.e. Domestic Violence / Victim Service Provider agencies) must meet the same reporting requirements using a comparable HMIS database that produces electronic reports including, but not limited to, the Consolidated Annual Performance Evaluation Report (CAPER), as well as other data request for all State and Federal reporting and evaluations. Environmental Reviews Per 24 CFR 576.407(d), HUD-assisted projects are required to comply with the National Environmental Policy Act (NEPA) by conducting an environmental review to determine the potential environmental impacts of a project or, if applicable, by documenting its categorical exclusion or exemption from this requirement. The NC ESG Office will provide each Subrecipient with an Environmental Review form prior to awarding funds. The Contract Number 00043639 / Page 12 of 28 DocuSign Envelope ID: F449611A-DCEC-4513-BEA0-00A72FB9421A