2022-010-E-Housing-State ESG office-ESG FY21

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3 NC ESG FY 2021-22 Scope of Work requests have been both incurred and paid. The Subrecipient is also required to use the forms provided by the NC ESG Office. Any deviations from the minimum documentation standards or the NC ESG provided forms, must be approved by the NC ESG Office prior to use. Ineligible Activities If the Subrecipient provides emergency response and/or housing stability activities to ineligible participants using NC ESG funds or NC ESG matching funds, the Subrecipient will reimburse the State for those funds from a non-ESG funding source. NOTE •A submission of ineligible expenses renders the entire requisition ineligible Performance Monitoring and Assurance Plan Monitoring is an integral management control technique and a Government Accountability Office (GAO) standard. It is the activity that the NC ESG Office establishes and operates to assess the quality of performance over time and promptly resolve the findings of audits and other reviews. Monitoring provides information about program participants that is critical for making informed judgments about program effectiveness and management efficiency. It also helps in identifying instances of fraud, waste and abuse. It is the principal means by which the NC ESG Office: A.ensures that NC ESG funded programs and technical areas are carried out efficiently, effectively, and in compliance with applicable laws and regulations; B.assists program participants in improving their performance, developing or increasing capacity, and augmenting their management and technical skills. Subrecipients are expected to make available all participant level, financial, and program records for periodic review. Significant deficiencies in file content or quality will result in required Plans of Corrective Action, with possible loss of allocated funds upon discovery of continuing deficiencies. While it is the practice of the NC ESG office to request randomly selected files prior to a monitoring visit, files must be available on demand and produced within a reasonable amount of time after on-site arrival. NC ESG Office will regularly monitor HMIS/comparable database reporting to verify consistent data entry for applicable program activities. NC ESG Office reserves the right to request additional reports as necessary to support the NC ESG program. All Subrecipients are required to: •Provide aggregate data (CAPER) to the NC ESG Office for reporting purposes. •Participate in the annual Statewide Point-in-Time (PIT) / Housing Inventory (HIC) count. PERFORMANCE STANDARDS FEDERAL / STATE REQUIREMENTS Accessibility of Spaces, Services and Activities Subrecipient shall operate each existing program or activity receiving federal financial assistance so that the program or activity, when viewed in its entirety, is equally accessible to and usable by individuals with disabilities as by persons without disabilities. Affirmatively Furthering Fair Housing Under section 808(e) (5) of the Fair Housing Act, HUD has a statutory duty to affirmatively further fair housing. HUD requires the same of its funding recipients. Subrecipients will have a duty to affirmatively further fair housing opportunities for classes protected under the Fair Housing Act. Protected classes include race, color, national origin, religion, sex, disability, and familial status. Examples of affirmatively furthering fair housing include: (1) marketing the program to all eligible persons, including persons with disabilities and persons with limited English proficiency; (2) making buildings and communications that facilitate applications and service delivery accessible to persons with disabilities (see, for example, HUD’s rule on effective communications at 24 CFR 8.6); (3) providing fair housing counseling services or referrals to fair housing agencies; (4) informing participants of how to file a housing discrimination complaint, including providing the toll-free number for the Housing Discrimination Hotline: 1-800- 669-9777; and (5) recruiting landlords and service providers in areas that expand housing choice to program participants. CoC and Con Plan Participation •Subrecipients are expected to attend no less than 75% of their CoC’s meetings. •Subrecipients must participate in the CoC’s Point-in-Time and Housing Inventory Count •Subrecipients must participate in the NC Consolidated Plan (2020 – 2025) Contract Number 00043639 / Page 11 of 28 DocuSign Envelope ID: F449611A-DCEC-4513-BEA0-00A72FB9421A