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Page | 8 <br /> <br /> <br />Proposals may not be delivered orally, by facsimile transmission, or in written form, but only via e-mail and/or related <br />electronic means such as ‘Drop Box” and similar cache methods for facilitating delivery of large files. <br /> <br />A Firm’s failure to submit its proposal prior to the deadline will cause the proposal to be rejected. <br /> <br />3.7 Questions and Addenda <br />Upon review of the RFP documents, Firms may have questions to clarify or interpret the RFP in order to submit the best <br />proposal possible. To accommodate the Proposal Questions process, Firms shall submit any such questions by March 24, <br />2021. <br />Written questions shall be emailed to Jovana Amaro, Purchasing Agent: jamaro@orangeountync.gov by the date specified <br />above. Firms should enter “RFP No: 367-OC5309: Questions” as the subject for the email. Questions submittals should <br />include a reference to the applicable RFP section. <br />Questions received prior to the submission deadline date, Orange County’s response, and any additional terms deemed <br />necessary by the County will be posted in the form of an addendum on the County’s website <br />www.orangecountync.gov/Bids.aspx, and shall become an Addendum to this RFP. <br /> <br />Responding Firms are expected to raise any questions, exceptions, or additions they have concerning the RFP <br />document. If a respondent discovers any significant ambiguity, error, conflict, discrepancy, omission, or other <br />deficiency in this RFP, they should immediately notify the above named individual of such error in writing and request <br />modification or clarification of the RFP document. <br /> <br />Responding Firms are prohibited from communicating in any other manner about this project with any other County <br />employee or County or Municipal elected official from the date of issuance of this proposal until the final selection, <br />unless otherwise directed by the Purchasing Agent. Other means of communications or contact may disqualify the <br />submitting Firm. <br /> <br />3.8 Notice Provided <br />The Request for Proposal and any amendments to the RFP will be posted on the following website: <br />www.orangecountync.gov/Bids.aspx <br /> <br />3.9 Pre-Proposal Conference <br />A non-mandatory Pre-Proposal Conference will be held virtually by Orange County Solid Waste at 11 a.m. on March <br />17, 2021. Representatives of the County will be present to discuss the Request for Proposal. Firms interested in <br />submitting a proposal are encouraged to attend and participate in the video conference. Firms will use the chat box <br />to enter their questions. The conference link will be available on request. The County will issue such addenda as the <br />County considers necessary in response to questions arising at the conference. Oral statements may not be relied <br />upon and will not be legally binding or legally effective. <br /> <br />3.10 General Billing Requirements <br />The County seeks an efficient billing process. The County requires monthly invoicing along with task progress reports <br />tied to the billing. The billing format will be reviewed and approved by the contract administrator previous to the final <br />contract agreement. The County will not accept fuel surcharges, delivery charges, or any other miscellaneous, <br />unspecified fees and/or surcharges. The County requests limits to travel-related expenses for this project to those <br />necessary to complete the project successfully. Travel charges should be detailed in the proposal. <br />DocuSign Envelope ID: 00C54720-9DC0-4A3D-ABED-77E0FD28E0CD