OTHER-2021-060-Orange County Procurement and Disbursement Policy urgent repair and Housing Rehabilitation programs

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i? IV 11 VII Ix 'A IV IV 11 LVOV IVI "Ve VI f wIIIVVII . C . ORANGE COUNTY HOUSING & COMMUNITY DEVELOPMENT i chosen by the above criteria without regard to race, color, national origin , disability, religion , age , sex/gender, sexual orientation , gender identity and expression , marital status or veteran status . Disbursement Policy All repair work must be inspected by the Rehabilitation Specialist, the local Building or Minimum Housing Code Inspector, when applicable , and the homeowner prior to any payments to contractors . If all construction work is deemed satisfactory and all other factors and written agreements are in order, payment shall be issued upon presentation of an original cost- per- item invoice from the contractor . The contractor should allow up to fourteen ( 14 ) business days for processing of the invoice for payment . i The contractor is entitled to request two partial payments and a final payment . The first partial payment may be requested when the work is 50 % complete . The second partial payment may be requested when the work is 90 % complete . When a payment is requested , the Rehabilitation Specialist will inspect the work within three ( 3 ) days, determine the percentage of job completion and calculate a payment based on IV 90 % of the total work completed . For projects that have a contract amount of less than $ 5 , 000, the second payment will be the final payment for 100 % of the total work completed . Once construction is complete , the contractor and the Rehabilitation Specialist will meet with the homeowner in a post- construction conference . At this time, the contractor will provide to the homeowner the owner ' s manuals and warranties on equipment and materials and be available to answer questions . When the contractor declares the work complete, the Rehabilitation Specialist will thoroughly inspect the work as part of the project closeout . If any of the work is deemed unsatisfactory, it must be corrected prior to the authorization of final payment . If the contractor fails to correct the work to the satisfaction of the Rehabilitation Specialist, payment may be withheld until such time as the work is deemed satisfactory . If a dispute occurs, contractors may follow the procedure dealing with complaints, disputes, and appeals in the applicable program ' s Assistance Policy . Contractors must abide by the final decision as stated in the policy . The homeowner, Rehabilitation Specialist, and Housing and Community Development Manager must sign off on the work . After the receipt of the contractor ' s final invoice, inspections, certificate of completion and lien releases, the final payment will be processed . All material and workmanship will be guaranteed by the contractor for a period of one ( 1 ) year from the date of completion of the work . Orange County assures, through this policy, that adequate funds shall be available to pay the contractor for satisfactory work . All contractors, subcontractors and suppliers must sign a lien waiver prior to the disbursement of funds . This Procurement and Disbursement Policy is adopted this lo"day of .DWIbn CKj 2021 . JEIys '''•,.. q� � .•• ••. County Manager NOTARY SO PUBLIC I Notary Public . f1j ;e, 40 %00,4 0 , a , ea � � o � � ti Orange County Urgent Repair and Housing Rehab Procurement and Disbursement Policy Page 3