Agenda 12-14-21; 8-d - Lake Orange Erosion Control Barrier Replacement Project - Construction Contract Award

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2 December 3, 2021, the Fred Smith Company submitted a complete construction bid of $446,579 for the Base Bid, $306,180 for Alternate 1, and $540,950 for Alternate 2. Staff subsequently requested a "best and final offer" from the Fred Smith Company (the lowest responsive and responsible bidder) and on December 8, 2021, Staff received from the Fred Smith Company a revised complete construction bid of $438,000 for the Base Bid. Staff is currently negotiating costs and other technical details with the Fred Smith Company to develop a final construction contract that is specific to the Base Bid only. Neither Alternate 1 nor Alternate 2 are proposed for construction at this time and are not included as part of this item. The anticipated Project schedule is as follows: Task Duration/Date Construction Contract Execution Late December 2021 Lake Drawdown and Construction Late December 2021 —April 2022 Construction Completion and Lake Refill April 2022 through Summer 2022 FINANCIAL IMPACT: Through prior years' CIP budgeting and current year CIP budgeting, the Board has appropriated $585,000 for design, construction, and management of the Project. The pending negotiated construction contract will not exceed the appropriated budget for the Project. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this agenda item: • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. RECOMMENDATION(S): The Manager recommends that the Board: 1. Authorize the County Manager and staff to negotiate a final construction contract with the Fred Smith Company of Raleigh, NC; 2. Authorize the Board Chair to execute the final construction contract for the Project on behalf of the Board, contingent upon evidence of responsibility in the contractually-required supplemental information to be provided by the Fred Smith Company, following the pending Notice of Award and subject to final review by the County Attorney; and 3. Authorize the County Manager to execute any subsequent construction contract amendments with the Fred Smith Company on behalf of the Board, up to the approved budget amount and subject to final review by the County Attorney.