Agenda 12-14-21; 8-j - Authorization to Approve an Interim Senior Lunch Caterer Contract

Browse Search

1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 14, 2021 Action Agenda Item No. 8-j SUBJECT: Authorization to Approve an Interim Senior Lunch Caterer Contract DEPARTMENT: Aging ATTACHMENT(S): INFORMATION CONTACT: Janice Tyler, 919-245-4255 PURPOSE: To authorize the approval of an interim food service caterer contract to provide noon meals for the Home and Community Care Block Grant-funded Senior Lunch Program at the Seymour and Passmore Centers for the period January 18, 2021 through June 30, 2022. BACKGROUND: The Orange County Department on Aging assumed administration of the Senior Lunch Program in July 2009. The purpose of this program is to provide a nutritious noon meal to persons 60 years and older. This contract is filling an emergency need, as the current caterer, Nantucket Grill, has given its 60 day notice to end its contract due to labor shortages. With guidance from Triangle J Area Agency on Aging Director and the County's Finance and Administrative Services Department, Aging staff proposes to secure an interim caterer and conduct a formal request for proposals through Orange County Purchasing in March 2022. The contract for FY2022 would be awarded after that process. For this interim contract, the meal cost will not exceed the current rate of $7.40 per meal. With this contract, the total cost of meals purchased will not exceed $177,600. Note: There have been over 71,000 meals served curbside since the beginning of the pandemic in March 2020. FINANCIAL IMPACT: The majority of the cost for the Senior Lunch Program is reimbursed by the NC Division of Aging and Adult Services. The balance of the funding is provided by Orange County and the Towns of Carrboro and Chapel Hill. These funds are included in the current operating budget. Donations are also collected from the participants. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents.