Minutes 10-07-2021 Virtual work session

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23 information, etc., and have the detailed application separately. She said with a spreadsheet one can sort by geography, gender or other variables. Commissioner Hamilton said she is happy to get recommendations from advisory boards and commissions, but making the decision is the responsibility of the Board of Commissioners. Commissioner Hamilton noted an area on the spreadsheet that needs to be corrected regarding who appoints members to the Board of Health. Commissioner Hamilton said she would like to have time to review the advisory board policy. Commissioner Bedford asked if the new software system can help to manage boards and commissions. Tara May said she is still working through implementation issues with the new software. Commissioner Bedford said she would like to know if the new software exports to Excel by committee. She said she currently creates her own excel spreadsheets. Tara May said she it can export into Excel, but it does not come out clean. She said she is looking into ways to export data into easily readable charts. Commissioner Bedford said she likes to see who is currently serving on the advisory boards and commissions. Commissioner Bedford said she sometimes calls applicants to learn more about them before appointment discussions, and the Board could decide it might want to interview applicants. Commissioner Bedford said she has just petitioned to reorganize the Climate Council. Commissioner Bedford said she does not think the Board should consider applications after the agenda is published. Commissioner Bedford said she did not like receiving recommendations from a department head, because it creates a power imbalance, but is willing to hear from the board chair. She said she considers all applicants for boards, and recommendations do not always factor into her decision-making. Commissioner Bedford said she would like to see advisory boards and commissions attend work sessions and talk about what they do, rather than all come on the same night. Chair Price said at annual retreats, the advisory boards and commissions used to present work plans. Chair Price said sometimes department heads work with chairs and vice chairs of advisory boards and commissions to make recommendations. She would like to be clear with advisory boards and commissions that the BOCC may not appoint a recommended applicant, as the vetting and interviewing process is sometimes lengthy Chair Price said she also likes knowing who is currently on an advisory board or commission, but does not need to see the attendance records. Chair Price said an Excel spreadsheet may be helpful, but could also be overwhelming. Chair Price said the current process was created when the Board was receiving paper agenda packets, and current practices are more online. She said it is important to keep paper and digital variables in mind. Commissioner Greene said she is happy to see recommendations, but she would like for advisory boards and commissions to know that the BOCC does not have to appoint the recommended applicant. Commissioner Greene said she would like to see a cover sheet with recommendation, followed by applications, then demographics, roster, etc. She said she would not be interested in an Excel spreadsheet.