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DocuSign Envelope ID: 17405374-3F52-4EE3-A40B-COBD1 EOB0058 <br /> one business day. <br /> 9. Broker shall keep written records of marketing efforts and shall make this <br /> information available to the County upon request. <br /> 10. Broker shall design the carrier selection process with consultation of the Risk <br /> Manager and in a manner that allows for input from a County interview panel. <br /> Brokers' recommendations to purchase insurance shall take the findings of the <br /> panel into consideration and shall be reported in writing and sufficiently detailed <br /> to explain alternatives, rationale and support the recommended decision. <br /> 11. Broker shall have the capacity to contract services for one year with a 2 year <br /> optional renewal, at the County's discretion, for a total contract term up to 3 <br /> years. At the end of the three-year period, or earlier if annual renewal is not <br /> executed, the County will use a competitive process to solicit broker services, if <br /> such services are required at that time. <br /> 12. Broker shall provide a description of its commitment to transparency and provide <br /> full disclosure of all fees, commissions, and income to be derived directly or <br /> indirectly from services to the County. <br /> 13. In addition to insurance brokerage services, the County requires the availability <br /> of the following services: <br /> 13.1 Risk Management consulting services specific to public entities in North <br /> Carolina, including the ability to present on unfolding risk exposures and <br /> remedies. <br /> 13.2 Loss Control Services consisting of reviewing underwriter's <br /> recommendations and evaluating hazards facing Orange County, assistance <br /> with regulatory compliance, safety and compliance training, and potential site <br /> visits. <br /> 13.3 Claim Services to assist with auditing to be conducted up to a quarterly <br /> basis, dispute resolution or coverage interpretation. <br /> IV. Requirements of proposals <br /> When providing your proposal and business references, consideration should be given <br /> to the following: Orange County is located on the edge of Research Triangle Park. With <br /> more than 140,000 residents, Orange County includes historic Hillsborough, the County <br /> seat; Chapel Hill, home of the University of North Carolina; and Carrboro and Mebane, <br /> former railroad and mill towns. The County has approximately 1600 employees, 3,500 <br /> volunteers and a General Fund Budget for 2021 of$240,762,361. Additional details <br /> about the County can be located at www.orangecountync.gov . <br /> 1. All proposals shall be in writing. <br /> 2. Proposals shall include a statement that Broker meets each Qualification in <br /> Section III. Details supporting qualifications may be included. <br /> 3. Proposals shall include information about the qualifications of the Primary Broker <br /> and any team members intended for this contract. <br /> 4. Five business references are required, with at least 3 of the references being <br /> comparably sized government or non-profit clients and at least one reference <br /> should be of an account lost within the last 2 years. <br /> 5. Proposals shall include an assessment of the County's current program and a <br /> proposed alternative, if necessary, without approaching the markets. To assist <br /> you in your review attached is the County's current insurance declarations,WC <br />